Executive Assistant

Full-time - Entry Level

Seattle, WA

Publishing Industries

About the position

The Executive Assistant role at Porch is a key role. Executive Assistants are responsible for managing the calendars and travel for the CEO, CFO, and other senior leaders. The Porch c-suite depends on their EA team to act and make decisions independently and with excellent judgement in highly visible and critical matters with Porch executives and senior leaders, external c-suite, and Board members.

Responsibilities

• Manage the CEO's calendar and communications, ensuring effective use of time.
• Manage and optimize the calendars of the CFO and other senior leaders as assigned.
• Arrange complex travel schedules for executives, including flights, accommodations, and itineraries.
• Coordinate logistics for events and meetings, including securing venues and managing technology.
• Prepare agendas, take detailed meeting notes, and follow up on action items for meetings.
• Oversee the preparation of presentations and supporting documents for meetings led by executives.
• Collaborate on strategic initiatives and cross-departmental projects.
• Maintain the annual board calendar and organize board member meetings.
• Provide scheduling and logistical support to finance, legal, and corporate development teams.
• Provide ad hoc personal assistance to the CEO.

Requirements

• Bachelor's degree in Business, Business Administration, or related field experience.
• 7+ years of experience providing executive-level support, preferably to C-suite leaders in a fast-paced, public company environment.
• Experience with all aspects of board meetings, including preparing materials and handling logistics.
• Proven ability to manage complex projects across multiple departments.
• Deep understanding of corporate structures, earnings cycles, investor relations, and regulatory deadlines.

Nice-to-haves

• Notary experience is a plus.
• Experience with tools or systems relevant to public companies, such as investor relations platforms.

Benefits

• Comprehensive healthcare coverage including medical, dental, and vision plans.
• 401(k) plans with discretionary employer match.
• Employer paid wellbeing programs including Headspace and Brio Health.
• Flexible paid vacation and company-paid holidays.
• Paid parental leave and identity theft program.