Executive Assistant

About the position

Future Generations University is a small, accredited university, where everyone, regardless of seniority is expected to bring a positive mindset to teamwork, be self-driven, have effective time management, and believe that positive social change is possible. Team members are expected to think creatively and bring dedicated drive and passion to their work. The Executive Assistant will be expected to meet both internally set and external deadlines for work assigned.

Responsibilities

• Manages the daily operations of the President's office including scheduling, meetings management, recordkeeping, interfacing with constituents, and ensuring the smooth operations of the executive office.
• Provides administrative support during the President's Cabinet meetings and other meetings as requested.
• Assists the President with fundraising, donor development, reporting, and grants development - writing, proofreading, and editing.
• Provides research as needed.
• Works with other administrative staff to ensure that the office of the president operates smoothly when taking vacation or other time away; works with administrative staff to ensure that phones are always covered.
• Obtain and maintain expertise on and administer the J-1 VISA process, serving as the state department approved Alternative Responsible Officer, if requested.
• Serves as Secretary to the Board of Trustees and provides administrative support, when needed to the Chair of the Board, upon request.
• Ability to attend and assist in hosting events presented by the President and/or the University.

Requirements

• Four years work experience working with office equipment, like computers, printers, copiers, binding machines, etc.
• Four years' experience with Microsoft Word, Excel & PowerPoint or other similar office software such as Google.
• Excellent Phone, Organization & Customer Service Skills required.
• Excellent written and verbal communication skills required.
• Demonstrated ability to manage multiple projects simultaneously.
• Strong attention to detail, strong analytical skills and a commitment to complete tasks and follow-through.
• Must be energetic, positive, well-organized, and capable of functioning effectively in an independent environment and on a team.
• Reliable/dependable hard worker with a 'can do' attitude that is eager to learn.
• Must have and maintain a Valid Driver's License that authorizes driving within the United States.