This job is closed

We regret to inform you that the job you were interested in has been closed. Although this specific position is no longer available, we encourage you to continue exploring other opportunities on our job board.

First Transitposted 12 days ago
$80,000 - $90,000/Yr
Full-time - Entry Level
Vancouver, WA
Transit and Ground Passenger Transportation

About the position

Performs, under limited supervision, routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, and providing information to callers. Oversees Administrative Assistants, Sr Administrative Assistants, and Executive Assistants in the organization and coordinates support for the leadership team.

Responsibilities

  • Responsible for training/mentoring Administrative Assistants, Sr Administrative Assistants, and Executive Assistants.
  • Responsible for coordinating assistant's support tasks, events, and other executive needs.
  • Oversee the performance of Administrative Assistants, Sr Administrative Assistants, and Executive Assistants.
  • Act as the point of contact among executives, employees, clients and other external partners.
  • Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.
  • Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.
  • Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.
  • Prepares agendas, notices, minutes, and resolutions for corporate meetings.
  • Completes and routes forms in accordance with company procedures.
  • Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.
  • Prepares the executive's weekly expense reports.
  • Administers department programs, projects, and/or processes.
  • Orders and dispenses supplies.
  • Makes copies of correspondence and other printed material.
  • Coordinates interview schedules and travel arrangements for executive candidates.
  • May assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.

Requirements

  • High School Diploma or Equivalent Required
  • Associate's Degree preferred
  • 10+ years related experience.
  • Proficient Microsoft Office skills.
  • Excellent written and verbal communication skills.
  • Excellent organizational and follow-up skills.
  • Strong attention to detail.
  • Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.

Benefits

  • Competitive compensation and benefits including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.
  • Professional advancement opportunities through promotion from within.
  • Extensive training in safety and security, injury prevention, technology and equipment, and job efficiency.
  • Commitment to diversity and inclusion in the workplace.
  • Community service and impact opportunities.
Hard Skills
Administrative Functions
1
Database Management
1
Go
1
Make
1
Microsoft Office
1
18wjNG4 bk1mPyI23
0
5hfnyYsU9R HUiW zbeo0JkQDE
0
BhyMOa9S hz0GSJ1n
0
OHjfK s0FaWw4UTLX
0
OrRkHQLa F3XnYw0DaQV2
0
aKd2Qrm nDNvIxjipm
0
beaYOX6 j6OPNYm
0
buESH6X jKb35C4uwspVo6 bZlJnMV
0
frqNWy BGIgVZmE7zn
0
hZI8D RP7pCSrK
0
k1ENF7B x0d7J4bzGSl
0
qwKtjLPY vXG8aME5
0
u6NTM7s XTEyNj1w2cUk
0
yBWomZtd7E nkIs 8T1RPciBaJ
0
Soft Skills
scAy1 bHO3o50tL1i
0
Build your resume with AI

A Smarter and Faster Way to Build Your Resume

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service