Executive Assistant

About the position

Highbury Defense Group is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our government client and provide essential administrative support. The ideal candidate will have exceptional communication skills, be able to handle a wide variety of tasks, and anticipate the needs of our leadership team while maintaining a professional demeanor in a fast-paced environment.

Responsibilities

• Provide Executive Assistant support to a NAVWAR Competency Lead, Deputy Competency Lead, and Director of Operations to support day-to-day functions of the Program Management and Acquisition Office.
• Oversee schedules, manage calendars, appointments, recurring meetings and engagements, and travel arrangements with accuracy.
• Plan internal and external engagements, including meetings, conferences, and events.
• Assist in the development and consolidation of briefing material and drafting documents in accordance with Navy Correspondence Manual guidelines.
• Coordinate, monitor, and execute data calls to gather inputs from both internal and external stakeholders. Consolidate and communicate information from data calls to government leadership for further action.

Requirements

• Active Secret Security Clearance
• Minimum of 3 years NAVWAR programmatic and/or administrative experience with duties including managing incoming and outgoing communications at the Program Manager-level.
• Facilitating meetings by creating agendas, compiling documents, and assisting with presentations and briefs.
• Attending meetings to record minutes and monitor follow-up action items to completion.
• Proficient with Microsoft Office Suite, including SharePoint, Teams, and Planner.
• Ability to interact effectively with individuals at all levels to assist in the planning and coordination of activities with other NAVWAR and Navy organizations.
• Experience managing multiple activities with different clients, including changing priorities and short turn-around timelines.

Benefits

• Salary range of $80,000-95,000 based on various factors including location, education, knowledge, skills, competencies, and experience.