Executive Assistant

Full-time - Entry Level

NY

About the position

The Times is looking for an executive assistant to support one or more editors, ensuring they are efficiently operating. You will represent your assigned leaders, both internally and externally in a professional manner. This is a critical support role for everything operational and administrative. Organization is important, as you will work with leadership teams across the company. You are a quick study, strong writer, and someone who enjoys excelling in a dynamic news environment. This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on editors’ needs.

Responsibilities

• Provide operational and administrative support
• Be a sounding board for your editors, helping them work through everything from the challenges of the day to long-term projects and vision
• Prepare presentations and decks that are clear and well designed
• Have an ear to the ground in the newsroom and surface both successes and challenges that staff are facing
• Track priorities and projects for the executive, making sure they are on task
• Manage a difficult calendar, including vetting and prioritizing meeting requests and coordinating conference calls, interviews, meetings, and complex travel bookings
• Conduct research, draft memos, and prepare editors for internal meetings
• Handle a heavy volume of requests including answering inquiries, resolving problems, and making appropriate referrals
• Maintain relationships with important contacts of all levels within and outside of the company and act as a liaison
• File all expenses for reimbursement on behalf of your assigned editors
• Plan events including town halls, lunches, dinners and social gatherings
• Demonstrates support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Requirements

• 3+ years of experience providing administrative support for a senior executive
• 2+ years of experience in a role that requires managing multiple tasks
• Experience maintaining a high degree of confidentiality

Nice-to-haves

• Experience working in a newsroom
• A passion for journalism and a commitment to the mission of The New York Times

Benefits

• Medical, dental and vision plans for employees and their families
• Health and wellness programs
• 401(k) plan
• Tuition reimbursement
• Paid vacation
• Paid parental leave