Executive Assistant

Part-time - Entry Level

Lynnwood, WA

About the position

Join the Quail Park of Lynnwood team as an Administrative/Executive Assistant! This role is perfect for someone who is passionate about working with seniors and is looking for a fun and rewarding job. The ideal candidate will be highly motivated, flexible, and multi-talented, focusing on supporting our Executive Director. This position will also involve front desk duties, delivering a professional and welcoming first impression to all visitors, guests, and residents. The candidate must be able to multitask with an emphasis on customer service in a busy environment.

Responsibilities

• Provide a variety of administrative support to ensure the success of the executive team.
• Research and compile information to support upcoming meetings, contract signings, assessments, etc.
• Manage the Executive Director’s calendar and appointments.
• Act as the first point of contact for the Executive Director regarding correspondence and phone calls.
• Assist the front desk receptionist with greeting guests, residents, and prospective residents as needed.
• Assist in other receptionist duties as needed.

Requirements

• Bachelor's or Associate degree in a related field preferred.
• Previous experience in Administration and/or reception required.
• Previous experience working in a senior living community is a plus.
• Excellent oral and written communication skills, including strong analytical, planning, and organizational skills.
• Ability to anticipate and support the ever-changing needs of the Executive Director in a fast-paced environment.
• Ability to maintain confidentiality regarding information and decisions.
• Strong computer skills with an emphasis on Microsoft Office Suite.
• Reliable and consistent attendance.
• Professional, courteous, and patient demeanor.

Benefits

• Medical, Dental and Vision Insurance (Full-Time)
• Retirement Plan Contribution Match
• Vacation and Sick Time
• Paid Holidays
• Team Member Meals
• And more!