Executive Assistant

About the position

We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Securities and Corporate Governance, Legal Operations and Government Affairs. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills. The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

Responsibilities

• Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests.
• Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings.
• Act as a proxy for communications and approvals as authorized.
• Manage complex international and domestic travel, considering optimum travel arrangements and itineraries.
• Manage expense reports and purchase orders and become a tool champion of WD’s internal tools.

Requirements

• 4+ years’ experience supporting at the senior management level (VP+) in a public company, preferably for a legal or finance executive in high tech.
• Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize and manage complex issues.
• Excellent written and oral communication skills.
• Highly organized, resourceful, and detail oriented.
• Excellent time management skills.
• Collaborative style, team player.
• Demonstrates leadership.

Nice-to-haves

• California notary public is preferred.

Benefits

• Paid vacation time
• Paid sick leave
• Medical/dental/vision insurance
• Life, accident and disability insurance
• Tax-advantaged flexible spending and health savings accounts
• Employee assistance program
• Other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• Tuition reimbursement
• Transit
• Employee stock purchase plan
• Western Digital Savings 401(k) Plan