About the position
The Executive Assistant serves as an extension of the Chief People Officer (CPO), providing friendly, and confidential support in a fast-paced environment. As an Executive Assistant, your success in this role is dependent on your superior attention to detail and ability to manage multiple competing priorities. A high level of integrity and discretion in handling confidential information is essential for success in this role. Your ability to be proactive and anticipate executive schedules with a forward-thinking mindset, while simultaneously offering input and ideas for efficiencies, will establish you as a trusted partner. This role will also serve to support the Human Resources Leadership Team (HRLT) as a key coordinator of team activities, communications, and being a key partner to the HR team overall.
Responsibilities
- Helping our Chief People Officer with project management, communication, and prioritizing tasks.
- Supporting our human resource leadership team through calendar and email management, scheduling appointments, and setting up internal and external meetings.
- Coordinating a variety of meetings, events or programs, which may comprise of managing logistics, scheduling and calendars, preparing and distributing meeting materials, taking meeting minutes, managing attendee lists, and coordinating room reservations and/or catering needs.
- Manage travel plans and expense reports.
- Develop and manage creation of ad hoc emails, preparing PowerPoint presentations, and other correspondence as needed.
- Participate in team meetings and attend other meetings and training as required.
- Share ideas for continuous improvement and cost savings.
- Manage and publish monthly HR Newsletter including article writing and/or editing.
- Attend weekly HRLT meetings, manage agendas and take minutes.
Requirements
- Unquestionable character and work ethic: takes ownership of work, is accountable and learns from mistakes, and regularly goes above and beyond the call of duty.
- Outstanding communication skills with demonstrated ability to build effective working relationships across all levels within the organization.
- Organizational skills are essential for success with project management experience preferred.
- Ability to frequently handle pressures related to meeting deadlines and working on various projects requiring attention to detail while effectively prioritizing with a calm demeanor.
- Comfortable practicing independent judgment and taking initiative, keeping projects moving forward and on track with pace of the business.
- Excellent problem-solving skills.
- Demonstrated ability to take ideas and topics from Executive Leadership to create a meaningful presentation.
Benefits
- Competitive Compensation
- Industry Leading Healthcare
- Savings and Investments
- Charitable Giving Programs
- Opportunities for Growth
- Educational Resources
- Generous time away
