Executive Assistant

About the position

Bowhead is seeking an Executive Assistant to support our PEO C3N contract in Aberdeen, MD. The Executive Assistant is responsible for performing a wide variety of administrative, advisory, writing, preparation actions, scheduling, logistical, personnel management, automation, and integration activities in support of the Project Manager for NGC2. The Executive Assistant (EA) will provide support to the PM, acting as the focal point of contact for the PM office. The EA serves as the liaison between the PM and visitors to the PM's office, as well as the immediate point of contact for the PM in terms of schedule managing, travel coordination and general office support. The EA determines appropriate read-ahead material, preparation reviews, and other requirements to promote clarity and allow for decisions from the PM. The EA establishes plans and programs based on changing situations and will exercise wide discretion in the achievement of missions based upon an intuitive knowledge of the PM's goals. The EA will confidently interface with higher level technical experts. Assignment requires that the EA apply a thorough knowledge of subordinate activities and outside agencies; a thorough knowledge of administrative requirements; and a high level of tact, diplomacy, and ability to meet and deal effectively with senior-level military and civilian officials.

Responsibilities

• Assisting with calendar maintenance, meeting support, action item and document staffing and tracking, personnel contact information maintenance, and correspondence review and update
• Greet and guide all visitors and callers
• Prepare official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practices
• Maintain a professionalism commensurate with the environment of an Army O-6 office
• Develop and coordinate executive travel itinerary and provide expert advice for Defense Travel System (DTS)/travel requests for civilian and military personnel
• Maintain organizational chart, emergency and office contact rosters, and calling trees
• Track that Government personnel are entering Automated Time Attendance and Production System (ATAAPS) timecard information on time and accurately
• Other duties as assigned

Requirements

• High School diploma or equivalent PLUS a minimum of ten (10) years of relevant experience in an administrative environment (similar to the tasks above)
• Defense Travel System experience required
• Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
• Ability to communicate effectively with all levels of employees and outside contacts
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Benefits

• Projected compensation range of $70,000- $100,000