Executive Assistant

Full-time - Entry Level

Hybrid - Durham, NC

1,001-5,000 employees

Professional, Scientific, and Technical Services

About the position

Avalara is looking for an Executive Assistant to support two C-Suite Executives. You will have multiple creative/coordination/administrative responsibilities in a steadily-growing environment. Be ready to feel The Power of Orange and have some FUN! You will report to the Manager of EA, working out of the Durham, NC area (#LI-Hybrid).

Responsibilities

• Provide executive level support including complex calendar management and scheduling needs
• Coordinate leadership and Board meetings both on and offsite
• Work with the President's Chief of Staff
• Secure and manage complex travel arrangements
• Ensure best use of executive time and related management
• Manage incoming requests on behalf of Executive
• Manage internal and external executive events and meetings, including staff, all-hands, and off-site meetings
• Manage administrative activities to help complete important deliverables, including reporting, PowerPoint presentations and more
• Manage expense reporting and reconciliation
• Provide support on special projects

Requirements

• 5+ years of relevant professional experience, with at least 2 years providing direct support to senior-level executives
• The Capability to work a hybrid schedule along with nights and weekends where needed
• Event/Meeting planning experience
• Experience building trust and working with confidential information
• Expertise in Microsoft 365 (Outlook, Word, Excel, and PowerPoint)
• Outstanding organization, written, and verbal communication skills
• Experience wearing many hats in a positive, professional team environment
• Experience working with all levels of leadership
• Composure in all situations and can manage unforeseen circumstances
• Experience taking initiative and an enthusiasm to deliver outstanding results
• Experience working with multiple very detailed projects
• Experience balancing schedules for multiple leaders

Benefits

• Great compensation package
• Paid time off
• Paid parental leave
• Health benefits including private medical, life, and disability insurance
• Bonuses for eligible employees
• Support for diversity, equity, and inclusion initiatives