Executive Assistant

Full-time - Entry Level

New York, NY

Broadcasting and Content Providers

About the position

We are seeking a highly organized and proactive Executive Assistant to support the CFO & COO in day-to-day operations. The ideal candidate is a self-starter who excels in managing schedules, handling confidential information, coordinating meetings, and ensuring seamless communication within and outside the organization. This role requires problem-solving skills and attention to detail.

Responsibilities

• Schedule and coordinate meetings with C-Suite Executives across various business units as well as external Executives.
• Secure conference rooms, refreshments and disseminate Zoom links.
• Handle confidential correspondence, emails, and phone calls professionally.
• Prepare reports, presentations, and other documents as needed.
• Assist the Accounting and Finance Departments as needed.
• Plan and coordinate travel arrangements, including flights, accommodations, and itineraries.
• Act as the point of contact and 'gatekeeper' between executives, employees, clients, and external partners.
• Ensure smooth communication within and outside the organization.
• Oversee office supplies and maintain a professional work environment.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Prior work experience as an Executive Assistant.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to anticipate needs, identify potential issues, and find solutions independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle confidential information with discretion.
• Problem-solving abilities and adaptability in a dynamic environment.

Nice-to-haves

• Experience with travel coordination, event planning, and project management is a plus.

Benefits

• Medical/dental/vision insurance
• 401(k) plan
• Paid time off
• Other benefits in accordance with applicable plan documents