Foxposted 14 days ago
$24 - $33/Yr
Full-time - Entry Level
New York, NY
Broadcasting and Content Providers

About the position

We are seeking a highly organized and proactive Executive Assistant to support the CFO & COO in day-to-day operations. The ideal candidate is a self-starter who excels in managing schedules, handling confidential information, coordinating meetings, and ensuring seamless communication within and outside the organization. This role requires problem-solving skills and attention to detail.

Responsibilities

  • Schedule and coordinate meetings with C-Suite Executives across various business units as well as external Executives.
  • Secure conference rooms, refreshments and disseminate Zoom links.
  • Handle confidential correspondence, emails, and phone calls professionally.
  • Prepare reports, presentations, and other documents as needed.
  • Assist the Accounting and Finance Departments as needed.
  • Plan and coordinate travel arrangements, including flights, accommodations, and itineraries.
  • Act as the point of contact and 'gatekeeper' between executives, employees, clients, and external partners.
  • Ensure smooth communication within and outside the organization.
  • Oversee office supplies and maintain a professional work environment.

Requirements

  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Prior work experience as an Executive Assistant.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to anticipate needs, identify potential issues, and find solutions independently.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion.
  • Problem-solving abilities and adaptability in a dynamic environment.

Nice-to-haves

  • Experience with travel coordination, event planning, and project management is a plus.

Benefits

  • Medical/dental/vision insurance
  • 401(k) plan
  • Paid time off
  • Other benefits in accordance with applicable plan documents
Hard Skills
Administrative Support
1
International
1
Microsoft Office
1
Office Management
1
Zoom
1
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Soft Skills
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