Executive Assistant

About the position

Are you an accomplished Executive Assistant who can pivot on a dime? Do you take pride in organizing every detail to perfection, no matter how big or small? Do you act with integrity and hold yourself and others to the highest standard? If the answer is "Yes!" then we have an exciting opportunity for you! We are ARCO, a Family of Construction Companies. We are seeking a highly motivated Executive Assistant to support the Chief Human Resources Officer in our Brentwood, MO office. The ideal candidate will have 10-15 years of related experience and must be exceptionally organized, collaborative, proactive, and self-reliant.

Responsibilities

• Independently provide high-quality administrative support to CHRO and serve as a resource for the CHRO's direct reports and the HR department
• Provide extensive calendar, meeting, and expense management, anticipating needs and proactively and effectively managing time
• Partner closely with executive assistants and others across the organization to plan and execute meetings and events
• Manage team travel logistics including preparing itineraries and arranging hotels, flights, and ground transportation
• Act as a communication liaison, problem-solver, and facilitator between internal departments and executives
• Read, write, and prepare professional correspondence and presentations, conduct research, interpret data, and proofread documents
• Assist in the completion of high-level reports, team communication, documentation, and presentations including expense reports in Concur
• Create and maintain various databases, reports, and records, as well as produce, verify, and analyze data
• Share office/facilities management responsibility with other administrative professionals in the office
• Attend key meetings to take minutes and track completion of action items
• Independently run ad hoc special projects and provide other support as needed
• Manage day-to-day workflows while maintaining a work environment that enables success
• Build strong relationships and proactively collaborate with others
• Create streamlined processes and utilize automated systems to simplify tasks, periodically reviewing activities and implementing process improvements
• Maintain a high level of confidentiality, integrity, discretion, and judgement

Requirements

• Bachelor's degree
• 10-15 years of EA experience supporting a busy C-level executive in a fast-paced, high-growth environment, ideally within an HR environment
• Excellent organizational and prioritization skills with high attention to detail
• High levels of business acumen and natural curiosity
• Strong interpersonal skills with the right balance of friendliness and firmness
• Exceptional computer skills with proficiency in Microsoft Word, Excel, PowerPoint, OneNote, OneDrive, and SharePoint; knowledge of video applications (Microsoft Teams, Zoom), and Concur expense reporting a plus
• Excellent communication skills, both written and verbal
• Able to present information professionally and proofread documents for spelling and grammar
• Impeccable customer service skills and the desire to create "Raving Fans"
• Able to multi-task in a fast-paced environment with ever changing priorities and under tight deadlines
• Proactive, self-starter with an outstanding work ethic
• Ability to manage different personalities and interface with individuals at all levels

Benefits

• Industry-leading performance-based bonus program
• Employee Stock Owner Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates' children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 12-week maternity leave