Executive Assistant

- Entry Level

Calhoun, GA

About the position

Executive Assistant typically supports multiple individuals and/or locations in performing advanced administrative work that requires highly specialized skills and knowledge and a higher degree of independent decision-making, confidentiality acumen, and personal initiative. The position plays a major role in coordinating the primary functions or activities of an administrative department or unit, or of a special program. This position serves as administrative liaison with internal staff personnel customers, vendors and contacts outside the department.

Responsibilities

• Performs work of a confidential nature and appropriately exercises initiative and discretion as necessitated by the situation.
• Screens incoming calls and routes calls to appropriate individuals.
• Schedules and coordinates meetings, appointments and travel.
• Creates meeting agenda and distributes information to all parties who should receive it.
• Collects information needed for reports and meetings.
• Performs word-processing to generate reports, correspondence and memoranda for department personnel.
• Responsible for the integrity of outbound correspondence.
• Prepares and produces routine and specialized reports, using judgment for format layout.
• Provides ad hoc analysis as needed.
• Creates graphs and charts for various projects using spreadsheet software.
• Coordinates the efficient operation of the office by generating and maintaining confidential and general files, ordering supplies, maintaining manuals, and performing all other relevant duties.
• Researches, prepares and edits reports and presentations.
• Maintains department personnel files, including copies of employee performance appraisal forms, accumulative vacation records, attendance records, etc.
• Assures that all assigned projects are completed in a timely and efficient manner and that follow-up is done on all administrative details.
• May provide day-to-day oversight and leadership to staff members in a lesser grade.
• Performs other duties as assigned.

Requirements

• High School Diploma or GED required.
• AA degree or two years college preferred.
• 5+ years of increasing responsible administrative work experience that provides the incumbent with comprehensive knowledge of the principles, concepts, methodology, skills, technical methods required to successfully perform the job.