Executive Assistant

Union College • Cranford, NJ

434d

About The Position

The Executive Assistant at Union College plays a crucial role in supporting the Vice President for Administrative Services by managing administrative tasks, coordinating communications, and ensuring efficient office operations. This position requires a high level of confidentiality and independent decision-making, as well as the ability to interact with various stakeholders within the college community.

Requirements

• Associate degree required.
• 5 years of experience in office management.
• Expertise with Microsoft Office Suite products (Excel, Word, PowerPoint).

Responsibilities

• Provide general administrative support for the Office of the Vice President for Administrative Services, including typing and disseminating memos, letters, and minutes.
• Maintain daily appointment schedule, set up appointments, and coordinate meetings and conference calls.
• Schedule and coordinate all Division Staff Meetings and attend special meetings as required.
• Organize activities such as internal and external meetings, speaking engagements, and department activities, ensuring necessary preparations are made.
• Research and develop information necessary for reports and documents in response to internal and external requests.
• Participate in the preparation of special reports and projects for the Vice President and key members of the Administrative Services leadership team.
• Deal directly with internal and external constituencies, including faculty, administrators, students, and staff.
• Oversee office inventory and order supplies as needed.
• Perform other duties as assigned.

Benefits

• Medical benefits and pension plan offered through the State of NJ
• Dental and vision benefits
• Vacation days based on accrual system
• Ten paid holidays and three floating holidays
• Tuition remission for employee, spouse, and eligible children for credit and non-credit courses
• Tuition reimbursement for approved degree programs at an accredited college or university

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 10,001+ employees