Executive Assistant

Full-time

Dallas, TX

Publishing Industries

About the position

We are seeking a dedicated and highly organized Executive Assistant to provide comprehensive support to our Chief Commercial Officer in a fast-paced environment. The ideal candidate will possess exceptional organizational skills, demonstrate a proactive approach to tasks, and have the ability to manage multiple priorities efficiently. As the Executive Assistant, you will play a critical role in ensuring that the executive's schedule runs smoothly, facilitating effective communication between various departments, and handling various administrative duties. Your ability to maintain confidentiality, build relationships with internal and external stakeholders, and anticipate the needs of the executive will be essential. You will also be responsible for preparing reports, managing calendars, and organizing meetings, all of which require meticulous attention to detail. If you thrive in dynamic settings, are passionate about providing top-notch support, and have a knack for problem-solving, we encourage you to apply for this pivotal role. Join our team and contribute to our commitment to excellence by enabling our leadership to focus on driving strategic initiatives and achieving our organizational goals.

Responsibilities

• Manage executive calendar, including scheduling/rescheduling meetings and appointments.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate travel arrangements and itineraries for executive as needed.
• Organize and maintain documents, records, and files.
• Act as the point of contact between the executive and internal/external clients.
• Facilitate communication and meetings among team members and leadership.
• Assist in the preparation of reports, presentations, and other materials for meetings and briefings.
• Check office mail and scan into Sharepoint and manage other office tasks.
• Run errands and other administrative tasks as needed.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking skills with a keen eye for detail.
• Outstanding written and verbal communication abilities.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Proactive approach to problem-solving and time management.
• Flexibility and adaptability to changing priorities and demands.
• Must have a good driving record.

Benefits

• Access to a 401(k) Retirement Savings Plan.
• Comprehensive Medical, Dental, and Vision Coverage.
• Paid Time Off.
• Paid Holidays.
• Additional benefits, including Pet Care Coverage, Employee Assistance Program (EAP), and discounted services.