Executive Assistant

Enterprise Products • Houston, TX

432d • Onsite

About The Position

The Executive Assistant will provide comprehensive administrative support to the Senior Vice President of Human Resources and the HR senior management team. This role is essential for ensuring smooth operations within the HR department by managing schedules, preparing communications, and coordinating meetings and travel arrangements.

Requirements

• High school degree or equivalent.
• 5 years experience in an administrative support role, preferably at an executive level.
• Proficient with Microsoft Office software skills (Word, Excel, PowerPoint, Outlook).
• Professional attitude and demeanor.
• Exercise absolute confidentiality and discretion.
• Excellent written and verbal communication.
• Rigorous attention to detail.
• Willing to take initiative; self-starter.
• Willing to ask questions and make suggestions for improvement.
• Collaborative, team-oriented.
• Ability to work independently with minimal supervision.
• Ability to work effectively with employees at all levels of the organization.
• Able to handle diverse workload using strong organization skills to meet deadlines.
• Flexible and available to assist anyone in the department.
• Able to occasionally work outside of normal work hours.

Responsibilities

• Generate, maintain and distribute routine reports as directed.
• Assist in the preparation, proofreading, editing and distribution of corporate communications.
• Assist in the preparation of proofreading and editing of documents, presentations, and other departmental correspondence.
• Monitor executive's calendar and commitments.
• Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance to callers and employees with questions.
• Coordinate meetings and ensure conference rooms are prepared in advance of meetings.
• Manage the offsite storage of departmental files.
• Prepare expense reports as requested.
• Submit invoices for payment.
• Coordinate travel arrangements as needed.
• Prepare and submit transactions to the Company's HR system (Oracle).
• Serve as primary administrative support for HR department.
• Provide back up for reception desk on an as-needed basis.
• Special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Pipeline Transportation
• Education Level: High school or GED