About the position
The Executive Assistant position at the Broadmoor Campus directly supports all assigned executives up to the Vice President level, the department, and coworkers on the team. The role involves preparing presentations, reports, correspondence, agendas, and arranging travel while providing basic desktop support. The position requires exercising confidentiality, tact, and diplomacy, and the ability to work independently with minimal supervision, guided by a published set of standard practices.
Responsibilities
- Provides administrative support directly to all executives, the department, and coworkers on the team, exercising confidentiality, tact, and diplomacy.
- Competently uses business software applications (e.g. email/scheduling, word processing, presentation, spreadsheet, virtual meeting rooms, and ERP) to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Provides basic desktop support assistance on these same applications.
- Arranges business travel, meetings, small events, and tracks expenses.
- Models business standards, policies, and practices for the entire organization and participates in the evolution of best practice development for the organization in this functional area.
- Works independently with minimal supervision, guided by a published set of standard practices.
- Maintains a commitment to impeccable work product, including spelling, grammar, fact-checking, and editing.
- Supports executives up to Vice President and performs the professional, clinical, and/or technical competencies of the assigned unit or department.
Requirements
- High School Graduate
- High level ability to plan, organize, analyze and coordinate data/information and activities.
- High level ability to function independently and make valid judgments to ensure the integrity of operations.
- Ability to establish and maintain effective working relationships within and external to the Health System.
- Outgoing personality with high service orientation.
- Ability to work in a stressful environment and cope with complex situations.
- Ability to handle highly sensitive information with complete discretion and confidentiality.
- Excellent verbal and written communication skills including a high degree of professionalism and personal presence.
- Considerable knowledge and skill in using personal computers including spreadsheet, word processing, database, and presentation software.
Nice-to-haves
- Bachelors Degree
Benefits
- Equal employment opportunity employer
