Executive Assistant

Full-time - Entry Level

NY

About the position

Omnicom Media Group (OMG), the media services division of Omnicom Group Inc. (NYSE: OMC) – delivers transformational experiences for consumers, clients, and talent. Powered by the Omni marketing orchestration system, OMG connects best-in-class capabilities that enable our full-service media agencies OMD, PHD, and Hearts & Science to deliver more relevant and actionable consumer experiences, more productive and proactive client experiences, and more collaborative and rewarding talent experiences for the more than 24,000 people serving the world’s leading brands in OMG agencies around the globe. We are seeking a hands-on Executive Assistant to join our media team in NYC to be a supportive force who empowers senior leadership. The ideal candidate will have a can-do attitude with strong problem-solving skills, a great communicator with exceptional attention to detail. The ideal person should have experience supporting senior leadership in a fast-paced office environment and effectively handle all administrative duties.

Responsibilities

• Support senior leadership as directed to ensure the business operates efficiently
• Manage the CEO and CFO’s calendars
• Manage communication with staff while liaising with internal and external executives on various projects and tasks
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Manage and order snacks and office materials on a timely basis
• Arrange travel and accommodations for executives and prepare expense reports

Requirements

• Bachelor’s degree required
• Prior experience working in an executive assistant role with C-Level executives
• Excellent communication and time management skills; proven ability to meet deadlines
• Strong communication, interpersonal and writing skills with the ability to interact with business partners at all levels and functions.
• Flexibility as dictated by the needs of business for projects and meetings. This role wears 'many hats'
• High degree of maturity, diplomacy, and professionalism
• Proven ability to manage projects to successful completion
• Excellent leadership skills, with the ability to effectively manage and mentor team members.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Nice-to-haves

• Demonstrate ability and temperament to work with sensitive information
• Team player - have team-oriented experience and approach
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties

Benefits

• health insurance
• vision insurance
• dental insurance
• 401(k)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• vacation days
• sick days
• personal days
• paid parental leave
• paid medical leave
• STD/LTD insurance benefits