Columbia University - New York, NY
posted 5 months ago
The Executive Assistant position at Columbia University is a vital role within the Center for Infection and Immunity (CII), which is recognized as one of the leading academic laboratories dedicated to pathogen discovery and infectious disease surveillance. This position reports directly to the Director and is responsible for providing comprehensive executive-level support in various day-to-day operations. The Executive Assistant will manage complex calendar schedules, coordinate domestic and international travel, and assist in the preparation and submission of manuscripts and funding proposals. Additionally, the role involves processing expense reports and supporting the CII faculty as needed, ensuring that the office runs smoothly and efficiently. The Executive Assistant will act as the gatekeeper for the Director, managing their calendar using shared iCal, and will be responsible for booking travel in accordance with the Director's preferences and funding guidelines. This includes liaising with event coordinators from organizations such as NIH and WHO for travel arrangements. The role also requires maintaining and updating presentation decks for meetings, coordinating internal meetings with external participants, and managing the CII website and faculty profiles. The Executive Assistant will also support the Program Manager in pre-award funding proposal submissions and assist in the submission of manuscripts to academic journals. In addition to these responsibilities, the Executive Assistant will handle media interview requests, update the Director's CV and NIH biosketch, and coordinate internal departmental events. The position requires a proactive individual who can perform related duties and special projects as necessary, ensuring that the CII operates effectively and meets its objectives.