Executive Assistant

- Entry Level

Saint Louis, MO

Administrative and Support Services

About the position

GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes demanding and challenging administrative tasks that are routine and involve high levels of complexity. An EA is expected to independently handle multiple tasks with competing priorities.

Responsibilities

• Support administrative requirements at the mid- to upper management levels of an office.
• Maintain executive calendars in Microsoft Outlook to include scheduling meetings as requested, sending meeting invites to requested attendees, reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities.
• Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements.
• Provide the office with a centralized source of administrative expertise and guidance.
• Independently apply mature and objective judgment to determine best approach and course of action in both routine and non-routine administrative situations.
• Support office discussions regarding the organization's administrative business rhythms and contribute recommendations as necessary.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
• Create workbooks for leadership planning and/or to support execution of leadership responsibilities.
• Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities.
• Assist subordinate administrative assistants on new procedures.

Requirements

• Active Top Secret/SCI clearance required.
• Bachelor's degree in General Business Administration or related field with minimum 4 years of Administrative experience OR Associate's degree with minimum 6 years of Administrative experience OR High School Diploma with minimum 8 years of Administrative experience.
• Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR).
• Strong teaming and collaboration skills.
• Capable of independently handling a large, complex workload.
• Produce professionally written emails, letters, documents, and other material.
• Excellent communication skills both verbally and written.
• Proficient at Microsoft Outlook and Word.
• Prior DOD and/or NGA experience working in a related field.
• Prior experience working with the military and understanding of the services.

Nice-to-haves

• TS/SCI with CI Polygraph desired.
• Proficient working knowledge of PeopleSoft, PRISM, NGA Central Electronic Routing and Tasking System (N-CERTS), SharePoint, Management and Execution Tracker (MET).
• Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment.
• Overseeing office spend plans for travel, supplies and awards.
• Prior experience with presentation techniques.
• Possesses a working knowledge of the NGA internal coordination and approval processes.