About the position
As an Executive Assistant supporting the leadership function at Sierra, you will provide a wide range of strategic and administrative support to our executive leadership team. You will proactively manage several leaders' calendar, travel, and meetings, ensuring that meetings are effective by sending preparation materials, following up on action items, and serving as a knowledgeable resource on relevant topics or organizational matters. You will draft team and external correspondence on behalf of the leader, liaise with internal staff and external stakeholders, and maintain a high level of confidentiality and discretion with all materials and information. Additionally, you will plan and execute internal events (in-person and virtual), including team offsites, trainings, and team travel, while establishing and improving administrative systems and processes as part of Sierra's founding admin team.
Responsibilities
- Provide strategic and administrative support to the executive leadership team.
- Manage calendars, travel, and meetings for several leaders.
- Ensure meetings are effective by preparing materials and following up on action items.
- Draft correspondence on behalf of the leader and liaise with internal and external stakeholders.
- Maintain confidentiality and discretion with all materials and information.
- Plan and execute internal events, including team offsites and trainings.
- Establish and improve administrative systems and processes.
Requirements
- 5+ years of Executive Assistant or similar experience.
- Ability to build relationships and partner effectively with cross-functional teams and external partners.
- Excellent time management skills and ability to shift tasks and priorities quickly.
- Ability to organize, analyze, and prioritize executive workflows.
- Willingness to be in the San Francisco office 4 days per week and travel with leaders if needed (~1x per quarter).
- Advanced proficiency with Google Suite & Slack.
Nice-to-haves
- Experience in a fast-growing, in-person start-up environment.
Benefits
- Flexible (Unlimited) Paid Time Off
- Medical, Dental, and Vision benefits for you and your family
- Life Insurance and Disability Benefits
- 401(k) Plan with Sierra match
- Parental Leave
- Fertility and Family Building Benefits through Carrot
- Lunch, as well as delicious snacks and coffee
- Discretionary Benefit Stipend
- Free alphorn lessons
