Executive Assistant

About the position

Focus Financial Partners is looking for a highly organized and dynamic Executive Assistant to provide comprehensive administrative support to senior executives within the company. The ideal candidate for this role will be exceptionally organized, a proficient multitasker, and able to handle multiple priorities with ease while maintaining a high level of professionalism and building strong relationships across all levels of the organization. You'll be responsible for managing executive calendars, coordinating travel, managing expenses, and supporting a variety of important projects as needed. If you're ready to make an impact in a fast-paced environment and you thrive in a collaborative, high-energy workplace, we'd love to hear from you! This role is based in Albany, NY, New York, NY, or Boston, MA.

Responsibilities

• Oversee and coordinate all logistics for executive meetings, events, and travel arrangements, ensuring seamless execution for executives and other team members as necessary.
• Compile and prepare comprehensive reports, presentations, and relevant materials to ensure executives are fully equipped for meetings, events, and travel engagements.
• Manage the setup and breakdown of catering services and meeting facilities, ensuring operational efficiency and a professional atmosphere for all gatherings.
• Provide reliable backup support to administrative team members, ensuring continued office functionality and smooth workflow in the absence of personnel.
• Accurately prepare and submit detailed expense reports, ensuring compliance with company policies and timely processing.
• Serve as the primary point of contact between executives, internal teams, and external partners, fostering effective communication and relationships.
• Assist with planning and tracking key projects, ensuring deadlines and deliverables are met in alignment with organizational goals.

Requirements

• 1+ years of administrative support experience in a fast-paced environment; financial services experience a plus.
• Proactive, solution-driven, with the ability to anticipate needs and gather relevant information.
• Detail-oriented with strong organizational, follow-up, and multitasking skills.
• Able to thrive under pressure, managing multiple projects and deadlines with professionalism.
• Excellent communication skills, both written and verbal, with the ability to interact with all levels of staff and clients.
• Discreet and trustworthy, handling sensitive information with confidentiality.
• Bachelor's degree preferred

Benefits

• Annual cash bonus
• Comprehensive benefits package