Executive Assistant

About the position

The Executive Assistant - Factory provides a wide range of administrative support for the leadership team at the Little Chute, WI Manufacturing Facility. Reporting directly to the Factory Director, this role will work closely with the factory leadership team to ensure effective office operations by managing key office functions, including coordination of factory events, visitor coordination and support, office supply management, and general administrative support.

Responsibilities

• Primary support for Factory Director, HR Manager and Little Chute leadership team, including preparing business presentations and/or communications, filing and records management, making travel arrangements and preparing expense reports.
• Coordinate and manage various tasks associated with maintaining a clean, efficient and operational office.
• Maintain an orderly and presentable lobby area and ensure office community spaces are equipped with essential items.
• Order and maintain general office supplies, including supply room and first aid room.
• Ensure supplies for office breakroom are maintained and coordinate services for vending machines.
• Maintain office equipment and manage front office USPS, FedEx, UPS mail.
• Coordinate various Little Chute events and recognition programs while adhering to assigned budgets.
• Organize and communicate travel information for site visits, collaborate on agenda development, and organize meals and refreshments.
• Maintain a welcoming and organized check-in procedure for all factory visitors.
• Support the HR team in coordinating a welcoming experience for all factory new hires.
• Manage communication processes, including uploading content to monitors and maintaining bulletin boards.
• Perform additional HR support duties as requested.

Requirements

• High School Diploma required; Associate Degree or additional education beyond High School is preferred.
• 3+ years of administrative experience required; experience in a production manufacturing environment is preferred.
• Initiative, creative problem-solving and a proactive mindset are required.
• Demonstrated ability to handle and maintain information confidentially.
• Demonstrated high attention to detail and commitment to quality in all aspects of job performance.
• Extensive skills in Microsoft Office (emphasis on Outlook, Word, Excel and PowerPoint).
• Must be able to read, write, and speak English; Spanish language skills are a plus.