EXECUTIVE ASSISTANT

Full-time - Entry Level

Seattle, WA

Educational Services

About the position

Harborview Medical Center - Patient Care Services - Critical Care and ICUs has an outstanding opportunity for an Executive Assistant to the Patient Care Services Administrators. The Executive Assistant has high visibility throughout UW Medicine and provides direct, high-level complex executive assistance while serving as the principal communication liaison to the Patient Care Services Administrators.

Responsibilities

• Provides complex scheduling of meetings
• Maintains calendars
• Takes effective meeting minutes
• Develops and implements communication strategies supporting the needs of the Administrators
• Demonstrates strong working knowledge of the Administrators' operational areas of responsibility
• Organizes, monitors and processes highly sensitive and confidential materials related to key institutional priorities and information while maintaining a high level of discretion and professionalism
• Promotes and contributes to communication and teambuilding

Requirements

• Bachelor's degree in Business Administration, Communications, Healthcare Administration, or related field
• Five years of progressively responsible administrative support experience, including overseeing and executing office operations and project management experience in a large, complex organization
• At least one year of experience as an executive assistant, including complex project scheduling experience
• Demonstrated professional level written and verbal communication skills
• Experience working effectively with senior administrators and professionals, including sensitivity to handling confidential information and urgent matters
• Demonstrated effective and professional communication style
• Sophisticated project management experience and independent decision making
• Ability to manage complex time-sensitive scheduling needs related to Harborview's pillar goals and regulatory requirements
• Proficient in the use of office technologies such as Word, Excel, PowerPoint
• Ability to quickly learn and apply administrative policies and procedures
• Demonstrated strong customer service orientation with exceptional interpersonal communication skills

Nice-to-haves

• An equivalent combination of education and experience may substitute for stated requirements