Executive Assistant

Full-time - Mid Level

New York, NY

Telecommunications

About the position

As our CEO's Executive Assistant ("EA"), you will play a critical role in managing the CEO's time, scheduling, and administrative needs. Your primary focus will be on optimizing the CEO's schedule, coordinating high-priority meetings, and ensuring smooth daily operations. The ideal candidate will be an experienced, organized, and detail-oriented professional with excellent communication skills and the ability to collaborate with internal and external stakeholders of all levels.

Responsibilities

• Maintain an accurate and organized professional and personal calendar for the CEO while providing day-to-day support
• Act as the point of contact for all scheduling, ensuring CEO's time is allocated effectively based on urgency and priority
• Confirm meeting agendas and gather relevant documents to ensure all meetings are productive and the CEO is adequately prepared with necessary information
• Handle scheduling and logistics for leadership team-wide meetings and events
• Maintain ongoing, fluid communications with CEO
• Coordinate with internal and external stakeholders, ensuring effective communication and follow-up
• Maintain and prioritize the CEO's email communications, ensuring timely responses to urgent matters, flagging important issues for review, and organizing emails
• Organize and manage documents, files, and correspondence with accuracy and efficiency
• Act as a trusted partner, developing a strong understanding of the business and proactively handling tasks independently
• Create and optimize processes to ensure smooth operations, leveraging automations where helpful
• Act as the first point of contact for all items requiring CEO input or approval
• Handle expense reporting and processing with accuracy and attention to detail
• Coordinate with the NYC Office Manager to manage mail, employee/external gifting, and other ad hoc support tasks
• Arrange travel logistics, including flights, accommodations, and transportation, with a high degree of accuracy

Requirements

• 5-8+ years of experience as an Executive Assistant supporting senior executives or leadership teams in a Series B-D startup environment
• Exceptional time management, organizational skills, attention to detail, and ability to manage multiple priorities effectively
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders at all levels
• Strong problem-solving skills and resourcefulness. Ability to determine priorities and take action accordingly
• Ability to work in our NYC office 5 days per week (M-F)
• Fluent in Apple Products (Mac, iPhone), Google Suite (Gmail, Calendar, Docs, Slides, Sheets), Slack, and Zoom; ability to learn and work with other software tools

Nice-to-haves

• Experience as the first EA for an executive at a startup and/or experience in tech is a plus
• Strong sense of ownership. You have flexibility to occasionally be available to work outside of standard business hours

Benefits

• A competitive compensation package that includes equity
• Excellent medical, dental, and vision coverage for you and your dependents
• Weekly catered lunches and fully stocked kitchen with snacks and beverages
• Extra goodies like team breakfasts, monthly team outings, etc
• 401(k), life insurance, commuter benefits, and parental leave plans
• Flexible time off policy to balance your work and life in the way that suits you best
• Collaborative, transparent, and fun loving office culture
• We are a growing company, so as we grow, YOU will grow!