Executive Assistant

Full-time - Senior

New York, NY

251-500 employees

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

FS Investments is seeking an Executive Assistant to provide administrative support to several senior executives in one of multiple departments. The ideal candidate will have exceptional organizational, time management and communication skills. The Executive Assistant will coordinate with the administrative team and internal colleagues for all administrative functions across the organization. This is an on-site role that requires collaboration and a 24/7 mindset to provide high-quality administrative support to the executive team.

Responsibilities

• Manage an active calendar of meetings and appointments.
• Handle various types of calendar/meeting coordination including tracking and monitoring recurring events, long range calendar mapping, tracking of current meeting statuses/attendance and meeting preparation.
• Prioritize conflicting needs and rescheduling requests regarding all calendar appointments expeditiously.
• Facilitate consistent contact management.
• Achieve mastery knowledge of departmental practices/policies and procedures and be able to work with highly confidential information.
• Prepare correspondence, memos, schedules, forms and reports as needed.
• Prepares and submits expense reports.
• Plan and execute client event and dinners in both small and large formats.
• Always behave with the utmost professionalism.
• Compiles information and prepares spreadsheets and presentations.
• Demonstrate leadership, teamwork, credibility and trust.
• Be resourceful, decisive and proactive.
• Have the ability to use strong judgement independently in a variety of situations.

Requirements

• Bachelor's Degree preferred.
• 7+ years Executive Assistant experience preferred.
• Salesforce experience preferred.
• Experience working in financial services and/or legal setting is preferred.
• Exemplary organizational skills, including the ability to work with minimal supervision and manage competing priorities.
• Strong knowledge of corporate technology/platforms and the ability to stay on top of new tools and technologies with an interest and passion for learning.
• Strong communication and organizational skills; strong planning, problem solving, project management and time management skills.
• Highly Proficient with Microsoft Office, expressly Excel, PowerPoint and Outlook.
• Assertive, self-confident, and comfortable interacting and building relationships with all levels of personnel.
• Demonstrate professionalism and a high degree of discretion in all interactions.
• Highly motivated, mission driven and community oriented.

Benefits

• Medical
• Prescription Drug
• Dental
• Vision
• Health Savings Account
• Dependent Day Care Savings Account
• Life Insurance
• Disability and other Insurance Plans
• Paid Time Off
• Holidays
• 401(k)
• Short/Long Term Disability