Executive Assistant

Full-time - Mid Level

Chandler, AZ

Machinery Manufacturing

About the position

The Executive Assistant will perform administrative and office support activities for our Executive Leaders for our Chandler, AZ facility. This role is crucial in ensuring that the executives can focus on their strategic responsibilities while the Executive Assistant manages their schedules and administrative tasks effectively.

Responsibilities

• Proactively manage Outlook calendar and regularly perform schedule maintenance
• Schedule internal and external meetings
• Manage mail and package delivery
• Coordinate appropriate materials for meetings, appointments and presentations
• Coordinate complex global and domestic travel arrangements; may involve organizing multi-city travel schedules/itineraries, and travel documents (Visas, passports)
• Compile, create and maintain various reports, databases and charts using software applications
• Partner with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism
• Train and mentor other Administrative Assistant employees
• Any other task assigned by supervisor or management

Requirements

• Five (5) or more years of experience supporting an executive level position(s)
• High level MS Office proficiency (Outlook, Word, Excel and PowerPoint), ability to edit Word/PPT documents
• Strong customer service, interpersonal, and leadership skills
• Self-directed and able to perform assignments independently
• Demonstrated pro-active approach and flexibility with change
• Ability to multitask and prioritize a heavy workload
• Ability to establish and maintain effective working relationships with internal staff and outside professionals
• Keeps information confidential and always remains professional
• Two-year degree or equivalent, Bachelor's degree preferred

Nice-to-haves

• Executive or senior level administrative/project management experience in a business environment