GAP Solutionsposted 10 days ago
- Entry Level
Springfield, VA
Administrative and Support Services

About the position

GAP Solutions is seeking an EA to support a variety of NGA offices. The EA position requires highly experienced administrative support. An EA is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. The EA independently accomplishes demanding and challenging administrative tasks that are routine and involve high levels of complexity. An EA is expected to independently handle multiple tasks with competing priorities.

Responsibilities

  • Support administrative requirements at the mid- to upper management levels of an office.
  • Maintain executive calendars in Microsoft Outlook to include scheduling meetings as requested, sending meeting invites to requested attendees, reserving conference rooms, setting up Video Teleconference (VTC) or WebEx connections, deconflicting meetings and prioritizing meetings based on executive priorities.
  • Independently anticipate and provide responsive administrative support to facilitate completion of all organizational mission requirements.
  • Provide the office with a centralized source of administrative expertise and guidance.
  • Independently apply mature and objective judgment to determine best approach and course of action in both routine and non-routine administrative situations.
  • Support office discussions regarding the organization's administrative business rhythms and contribute recommendations as necessary.
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
  • Create workbooks for leadership planning and/or to support execution of leadership responsibilities.
  • Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities.
  • Assist subordinate administrative assistants on new procedures.
  • Strong working knowledge of Microsoft Office applications.

Requirements

  • Active Top Secret/SCI clearance required.
  • Bachelor's degree in General Business Administration or related field with minimum 4 years of Administrative experience OR Associate's degree with minimum 6 years of Administrative experience OR High School Diploma with minimum 8 years of Administrative experience.
  • Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR).
  • Strong teaming and collaboration skills.
  • Capable of independently handling a large, complex workload.
  • Produce professionally written emails, letters, documents, and other material.
  • Excellent communication skills both verbally and written.
  • Proficient at Microsoft Outlook and Word.
  • Prior DOD and/or NGA experience working in a related field.
  • Prior experience working with the military and understanding of the services.

Nice-to-haves

  • TS/SCI with CI Polygraph desired.
  • Proficient working knowledge of PeopleSoft, PRISM, NGA Central Electronic Routing and Tasking System (N-CERTS), SharePoint, Management and Execution Tracker (MET).
  • Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment.
  • Overseeing office spend plans for travel, supplies and awards.
  • Prior experience with presentation techniques.
  • Possesses a working knowledge of the NGA internal coordination and approval processes.
Hard Skills
Defense Travel Systems
1
Microsoft Excel
1
Microsoft Office
1
Microsoft Outlook
1
PeopleSoft Applications
1
4Az1uH
0
9qCWt0UYO wCsr8zJh5OgifSe
0
GwNm0yu cUskhV9oBqja23i
0
RyzJqZpHLDvCWGw XJZHc2QC
0
V7PtS1w p0PHFTDleEgCmy RgOLFfz
0
WHNEd59z8 Ao87LHPDJl5j0u1
0
X016pgbRl 2Uf1dP0TgecQoLG
0
Z15CdHUwG 3nPc48foqFr
0
c0haiUuIZYgNt wv3L7W1YAbs
0
fktJnvBmWSyr3Xw bAuEm5R7
0
g4xX5O 7rNz4lhM3
0
m0iIK6Necl 92eKHo516jy
0
mtbRTOdpF xB81YAmfDP0
0
nTFmYXSoD 7XiEsWNqnC pATnhuo325
0
yltrLo OaX3pJSEG
0
Build your resume with AI

A Smarter and Faster Way to Build Your Resume

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service