About the position
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being a diverse and inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.
Responsibilities
- Communicates with executives and line management to gather and convey relevant information
- Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
- Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
- Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
- Approves expense reports, invoices, ARM requests, etc. on behalf of manager
- Ensure manager is prepared for meetings including sending and/or printing of documents
- Ensure manager deadlines are met
- Works closely with co-presidents’ executive assistants including back-up coverage when needed
- Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
- Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment
Requirements
- Must have prior or current work experience as an Executive Administrative Assistant or comparable level of experience with advanced administrative and analytical skills
- Experience supporting an executive with demonstrated ability to manage multiple & competing priorities
- Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively
- Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity
- Demonstrated ability to interact with senior level executives
- Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor
- Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment
- Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)
- Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc.
Benefits
- Industry-leading benefits
- Access to paid time off
- Resources and support to employees
- Annual discretionary award based on performance
- Commitment to help employees through workforce transition periods
