Executive Assistant

Bangalore, IN

Support Activities for Mining

About the position

The Executive Assistant supports members of the Executive Management to meet SBM's strategic objectives in line with SBM's Values. You perform complex and diversified administrative duties with flexibility and ownership within your assigned remit and work closely with senior representatives both internally and externally. You are responsible for supporting your assigned remit by pro-actively planning and completing the assigned activities, with the highest level of accuracy and on-time deliverables. You apply and uphold SBM's policies and procedures with a high degree of customer focus, discretion and confidentiality.

Responsibilities

• Take ownership in the accurate and timely delivery of tasks within the scope of assigned remit and required support.
• Demonstrate flexibility about incidental or temporary tasks outside the assigned remit.
• Understand and complete assigned tasks with a prominent level of initiative and autonomy.
• Comply with applicable internal and external policies, codes and standards.
• Proactively identify areas of improvement and initiate actions to achieve better results.
• Highlight concerns as they arise and (re)prioritize assigned activities in a complex environment.
• Provide status updates including timely feedback regarding potential issues/solutions.
• Review data and prepare correspondence, presentations and suggestions.
• Document work in a well-structured format to clearly convey required information.
• Utilize organizational skills to ensure good housekeeping of deliverables and internal records.
• Be self-motivated to improve on functional competences for the assigned work.
• Achieve sound knowledge of SBM Offshore's organization, business and external stakeholders.
• Understand how new events or changes will affect individuals and business processes.
• Recommend necessary actions to adapt to changes.
• Support the timely execution of policies, processes, procedures and instruments within your remit.
• Maintain effective working relationships, both within and outside the team.
• Establish and maintain professional communication with internal and external stakeholders.

Requirements

• Graduate in any discipline.
• At least 3 to 5 years of relevant experience.
• Knowledge of MS Excel & PowerPoint.
• Excellent written and verbal communication skills.
• Ability to manage internal communication within the organization.
• Proficient in MS Office tools, specifically on PowerPoint.