Executive Assistant

Full-time - Mid Level

Zionsville, IN

Insurance Carriers and Related Activities

About the position

Provides a broad range of administrative assistance to the Property & Casualty Executive Leadership Team members. In this role, the successful candidate will be tasked with simple to complex administrative and office management responsibilities, including but not limited to, preparing reports, maintaining schedule, meeting coordination, making travel arrangements, submitting expenses, document management and other related duties as assigned. We are looking for an individual with superior organization skills, the ability to interact with all levels of management to join our dynamic and fast-paced team. The successful candidate will handle a variety of responsibilities concurrently, manage conflicting demands and work independently.

Responsibilities

• Responsible for coordinating calendar schedules for the ELT as requested
• Provides administrative support to the ELT, which include scheduling, meeting coordination, material preparation, making travel arrangements, processing expense reports, and other general administrative tasks.
• Coordinates meetings and events, if needed, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.
• Organizes and maintains electronic filing systems, ensuring easy retrieval of documents and information
• Drafts, proofreads and prepares correspondence, reports, agendas, presentations, and other documents as needed
• Responds promptly to all incoming inquiries, analyzing staff needs, recommending solutions using excellent judgement
• Serves as a point of contact for internal and external stakeholder, managing communication with professionalism and discretion
• Supports various professional employees with administrative duties
• Manages all administrative tasks, including various projects as they arise and constantly being one step ahead
• Collaboration with other Administrative Assistants

Requirements

• At least 5+ years of experience as an administrative assistant or comparable position.
• Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites
• Highly organized, precise, proactive and capable of multitasking.
• Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.
• Able to balance competing priorities.
• Capable of developing and maintaining effective working relationships with a broad constituency.
• Possesses sound judgment.
• Excellent oral and written communication skills.

Benefits

• Comprehensive health, dental, and vision insurance plan options
• Basic and Supplemental Life Insurance
• Short and Long-Term Disability
• Employee Assistance Program
• Wellness initiatives
• 401K plan with matching contributions