Executive Assistant

About the position

The Executive Assistant performs a variety of administrative tasks and is responsible for providing proactive support to their assigned executives, location, and industry groups. Independent and sound business judgment is required to plan, prioritize, and organize a diversified workload in a fast-paced environment. The Executive Assistant is flexible and provides proactive executive-level support while maintaining confidentiality and a high level of customer service.

Responsibilities

• Proactively manage calendars and travel logistics for assigned executives
• Assist with the production of client deliverables
• Draft, edit, and proofread business correspondence and presentations
• Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate
• Manage time and expense entry for assigned executives
• Assist with engagement management activities such as billings and new client acceptance
• Support marketing/practice development activities, including events, marketing materials, client relationship management data maintenance, and industry group support
• Leverage internal network and teams to effectively manage workflow

Requirements

• High School Diploma/GED required
• 2-3 years of related experience required, preferably in an executive support role; experience in a professional services environment preferred
• Intermediate Microsoft Office Suite skills; advanced skills preferred
• Excellent written and verbal communication skills
• Judgment and ability to prioritize to effectively manage workload
• Ability to handle sensitive situations and confidential information with discretion
• Ability to work effectively with teams and independently
• Good problem-solving and analytical skills; ability to identify process improvement suggestions
• Ability to travel as needed, approximately 5%
• May require some overtime hours

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)