Executive & Business Development Assistant - Real Estate

Full-time - Entry Level

Los Angeles, CA

About the position

AST Defeasance and Rate Cap Advisors is seeking an Executive Assistant to manage and respond to emails on behalf of the executive. The role involves providing phone support, including screening and directing calls, scheduling meetings, appointments, and travel arrangements. The Executive Assistant will also assist with sales calls, including notetaking, follow-ups, and scheduling client meetings. Additionally, the position requires preparing reports, presentations, and other business documents while handling confidential information with discretion. Other administrative duties may be assigned as needed.

Responsibilities

• Manage and respond to emails on behalf of the executive
• Provide phone support, including screening and directing calls
• Schedule meetings, appointments, and travel arrangements
• Assist with sales calls, including notetaking, follow-ups, and scheduling client meetings
• Prepare reports, presentations, and other business documents
• Handle confidential information with discretion
• Perform other administrative duties as assigned

Requirements

• Minimum of five years of experience within an executive level support role
• Strong communication and interpersonal skills, particularly in a client-facing capacity
• Experience handling sales calls or supporting sales teams is a plus
• Proficiency in Microsoft Office and other relevant business software
• Ability to work independently and efficiently in a small office environment

Benefits

• Compensation: $65-85K
• Full-time, in-person position
• Requires a 40+ hour work week