Executive/Corporate Communications Assistant

Ulteig Engineers-posted 9 months ago
$76,800 - $103,900/Yr
Full-time • Entry Level
Saint Paul, MN
Professional, Scientific, and Technical Services
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The Executive/Corporate Communications Assistant provides executive support to the Chief of Staff/Vice President of Corporate Communications as well as administrative support to the Corporate Communications team. The Executive/Corporate Communications Assistant serves as a liaison to senior management teams and supports activity associated with the board of directors. The Executive/Corporate Communications Assistant must be proactive, creative, well-organized, agile and enjoy working in a fast-paced entrepreneurial environment that is results-driven.

  • Communicates on behalf of the Chief of Staff/VP Corporate Communications with Board members, company leaders and external constituents on matters related to C-level initiatives.
  • Works closely and effectively with other C-level executives to keep them well-informed of upcoming commitments and responsibilities.
  • Prepares and delivers critical materials for meetings with the board of directors and other senior audiences, including agendas, presentations and scorecards.
  • Oversees a variety of special projects and enterprise-wide initiatives, including those of a sensitive or confidential nature.
  • Expeditiously follows-through on projects to successful completion, often with deadline pressures; prioritizes conflicting needs.
  • Manages calendar/schedule, travel arrangements/logistics and expense reports.
  • Anticipates and proactively manages potential challenges and conflicts.
  • Exercises impeccable discretion/confidentiality and judgement.
  • Serves as a back-up to the CEO Executive Assistant.
  • Supports general communications functions, including event and meeting planning.
  • Provides onsite support for meetings in the Minneapolis office, including logistics planning and execution.
  • Manages invoices and payment.
  • A two-year technical degree or bachelor's degree is preferred.
  • Five to 10 years of experience supporting C-Level Executives, preferably in a professional services environment.
  • Advanced skills in Microsoft Office (PowerPoint, Excel, Word, Outlook); proficiency with AI (CoPilot) platforms preferable.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion.
  • Strong interpersonal skills and the ability to build positive working relationships with stakeholders.
  • Expert level of written and verbal communication skills.
  • Corporate Communications experience preferable.
  • Project management experience preferable.
  • Flexible Workplace
  • Employee Ownership
  • Competitive Pay
  • Comprehensive Benefits Package
  • Collaborative Environment
  • Innovative Culture
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