Executive Director, Finance and Administration

Full-time - Senior

Philadelphia, PA

Educational Services

About the position

The Executive Director of Finance and Administration is responsible for the strategic direction of the administrative support group for the facilities organization, including budget, information technology, human resources, and finance. This role oversees the $200 million consolidated operating budget for the Division and collaborates with various divisions to ensure alignment in all areas while providing decision support. The Executive Director also oversees the University-wide capital planning and approval process for individual projects totaling about $350M to $450M annually, monitors all expenditures, and ensures compliance with financial policies and procedures.

Responsibilities

• Manage 30 staff with direct supervision of six, including the Director of Information Technology, Comptroller, Director of Human Resources, Director of Budget and several high-level financial managers and analysts.
• Oversee all financial aspects of the facilities operating budget; develop $200M annual operating budget and about $55M annual FRES capital infrastructure spending.
• Monitor expenditures to ensure proper payment of invoices and payroll for 950 employees, adherence to budgets, and compliance with financial policies.
• Ensure proper procurement and contracts performance of $12M in annual maintenance contracts.
• Oversee the division's Information Technology strategic direction and functions.
• Oversee Human Resources function including professional development and employee engagement programs.
• Collaborate with Central HR to ensure proper implementation of HR policies and processes.
• Collaborate in reporting for strategic goals, dashboards, and financial presentations.

Requirements

• Bachelor's degree required.
• MBA/CPA or advanced degree preferred.
• 10+ years of experience or an equivalent combination of education and experience is required.
• Strong knowledge and experience in finance and budgeting.
• Experience managing a $200M+ capital budget and $100M+ operating budget is preferred.
• Previous demonstrated supervisory experience of high-level professionals.
• Strong proven experience in leading or project management for system implementations.
• Excellent oral, presentation, and written skills.

Nice-to-haves

• Solid experience in establishing and implementing HR efforts that effectively communicate and support the Division's business objectives.
• Experience in leading process improvements and working with all levels of an organization.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial time away from work for personal needs.
• Long-term care insurance for faculty and staff.
• Wellness and work-life resources.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work hours.
• Forgivable loan for home buying or improvements.
• Adoption assistance reimbursement.