EXECUTIVE SECRETARY I (UMP)

$50,952 - $68,412/Yr

State Of Illinois - Schaumburg, IL

Full-time - Mid Level

Schaumburg, IL

Executive, Legislative, and Other General Government Support

About the position

The Executive Secretary I position at the Illinois Department of Transportation involves performing a variety of secretarial and clerical functions to support the bureau chief and staff. This role requires independent work within organizational policies, managing correspondence, advising on departmental procedures, and serving as a receptionist. The position is designed for individuals who can handle complex tasks and maintain confidentiality in a government setting.

Responsibilities

• Perform secretarial duties for the bureau chief, including keyboarding correspondence and meeting minutes.
• Consult and advise the bureau chief on departmental methods, procedures, and interpretations of policies and programs.
• Provide support functions for bureau staff.
• Serve as receptionist, receiving visitors and directing them appropriately.
• Arrange travel and hotel reservations for the bureau chief for seminars and meetings.
• Perform other duties as required or assigned.

Requirements

• High school diploma or GED with at least 3 years of secretarial experience, or completion of two years of secretarial or business college and 1 year of secretarial experience.
• Ability to keyboard accurately at 55 words per minute.

Nice-to-haves

• Ability to perform duties with minimal supervision.
• Extensive knowledge of office procedures and district operations.
• Ability to deal with the public, outside agencies, and staff in a courteous and effective manner.
• Flexibility and good judgment in managing workload.
• Confidentiality due to highly sensitive issues and information.

Benefits

• Paid parental leave
• Paid holidays
• Dental insurance
• Tuition reimbursement
• Flextime
• Parental leave
• Employee assistance program
• Vision insurance
• Opportunities for advancement
• Flexible schedule
• Paid sick time