City of Columbus - Columbus, OH
posted 5 months ago
The Executive Secretary II (Unclassified) position is a vital role within the Department of Inspector General, serving as the confidential secretary to an executive level position. This role is designed for individuals who have been appointed in accordance with the Columbus City Charter, Section 148(1), and it is important to note that those in unclassified appointments serve at the pleasure of their appointing authority, meaning they can be terminated from employment at any time. The position requires a high level of discretion and professionalism, as the individual will be responsible for managing sensitive information and supporting the Mayor's office in various administrative capacities. In this role, the Executive Secretary will prioritize phone calls and correspondence that require the executive's attention, ensuring that essential matters are addressed even in the executive's absence. The position involves direct communication with individuals at all levels of city government, the community, and the general public, making strong interpersonal skills essential. The Executive Secretary will coordinate travel plans, schedule appointments, and maintain the executive's calendar, ensuring that all engagements are organized and efficiently managed. Additionally, the Executive Secretary will review correspondence and documents for accuracy, compose various forms of communication, and identify areas for improving office efficiencies. The role also includes taking and transcribing minutes of meetings, managing records, and providing administrative support to other executives and staff as needed. This position may also involve supervising subordinate staff, making leadership skills an important aspect of the role.