Facilities Coordinator, Data Center Operations

JLL - San Antonio, TX

Full-time - Entry Level

San Antonio, TX

10,001+ employees

Real Estate

About the position

The Facilities Coordinator will provide essential administrative support to the Facility Management Team, focusing on budget analysis, records management, and coordination of special projects. This role involves preparing reports, processing invoices, maintaining employee records, and ensuring efficient facility operations through effective communication and organization.

Responsibilities

• Provide administrative support to the Facility Management Team.
• Assist with annual operating budget data collection and preparation.
• Analyze and calculate monthly budget accruals for accuracy.
• Create purchase orders and maintain goods receipting and unmatched invoices.
• Follow up with accounts payable regarding vendor invoice payments.
• Generate, review, and distribute site reports as needed.
• Review and input timesheets, tracking vacations and PTO requests.
• Process routine work orders and ensure timely completion.
• Assist in the preparation of internal correspondence and presentations.
• Administer and monitor Work Order Requests on MCIM/Corrigo dashboards.
• Address customer complaints and escalate issues as needed.
• Assist in preparation of monthly reports and maintain compliance files.
• Arrange meetings and conferences, including room reservations and visitor access.
• Manage day-to-day office functions and assist with onboarding new staff.
• Purchase and maintain office supplies and equipment.
• Support firm-wide initiatives and code of ethics.

Requirements

• Proficiency in Microsoft PowerPoint and PeopleSoft.
• Experience in budgeting and data collection.
• Strong organizational and communication skills.

Nice-to-haves

• Experience with Corrigo work order systems.
• Familiarity with facility management processes.
• Ability to manage vendor relationships.

Benefits

• 401(k) plan with matching contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Compensated for Holidays Worked
• Pay differential for Night Shift