Finance Manager

$105,060 - $135,780/Yr

City Of Monroe Wa - Monroe, WA

posted 6 months ago

Full-time - Mid Level
Monroe, WA

About the position

The Finance Manager position for the City of Monroe, WA, is a full-time role that involves supervising staff in various finance activities, ensuring the accuracy and integrity of financial records, and providing guidance to the finance department. The Finance Manager will perform complex accounting activities that require full professional competency and will be responsible for recommending policies and procedures, analyzing and auditing financial records for completeness and compliance with established policies. This role also includes designing new systems or modifying existing ones to maintain accurate records of the city's assets, liabilities, and financial transactions. In addition to these responsibilities, the Finance Manager will prepare a variety of complex reports, statements, and documents related to major financial projects. The position requires close collaboration with the Finance Director, particularly in areas such as city investments and bond issues. The Finance Manager will receive general direction and spot check supervision from the Finance Director while also providing guidance and instruction to other employees in the finance department regarding customer service, utility billing, payroll, accounts payable (AP), and accounts receivable (AR). The role includes participating in performance evaluations and the hiring of new employees, ensuring the accuracy of the General Ledger, and making necessary adjustments to ensure that revenues and expenses are properly coded. Monthly reconciliations of the city's bank accounts, utility billing, and various general ledger accounts are also key responsibilities. The Finance Manager will manage the city's fixed asset inventory, assist with budget preparation, maintain accurate records for state audits, and manage the finance department's record retention program. Attendance at council meetings and serving as the accounting liaison for federal grant programs are additional duties of this position.

Responsibilities

  • Supervise staff in various finance activities by assigning work, monitoring progress, and evaluating performance.
  • Perform complex accounting activities requiring full professional competency.
  • Recommend policies and procedures; analyze and audit financial records for completeness and conformance to policies and procedures.
  • Design new systems or modify existing systems to provide records of assets, liabilities, and financial transactions of the city.
  • Prepare a variety of complex reports, statements, and documents for major financial projects.
  • Assist the Finance Director with City Investments and City Bond Issues.
  • Provide guidance and instruction to other employees in the Finance department regarding customer service, utility billing, payroll, AP, and AR.
  • Participate in performance evaluations and hiring of new employees.
  • Ensure General Ledger accuracy to ensure all accounts are in balance with the City Funds.
  • Make adjustments to ensure revenues and expenses are coded with appropriate BARS numbering.
  • Perform monthly reconciliation of City's bank accounts to cash and the general ledger.
  • Perform monthly reconciliations of utility billing and general ledger accounts receivables, building permitting system to general ledger, and Police drug seizure accounts; perform annual audit of Police drug seizure accounts.
  • Perform monthly custodial and fiduciary fund reconciliations; provide backup for custodial fund distributions and quarterly preparation of Leasehold Excise Tax report.
  • Process the City's monthly court transmittals to the county and state.
  • Manage the City's fixed asset and small and attractive items inventories.
  • Provide backup to Payroll.
  • Handle accounting and budgeting for all Internal Service Funds and their replacement reserves.
  • Provide updated mitigation reports for Parks and Streets, track revenue and expenditures to ensure funds are spent according to project within time requirements.
  • Assist with preparation of the City's budget and annual financial report.
  • Assist the Finance Director with the maintenance of long-range strategic budget projections and the six-year utility rate model.
  • Maintain accurate records and audit trails for State Auditor examination.
  • Assist with State and Federal audits.
  • Manage the Finance Department record retention and destruction program per state statutes.
  • Attend Council meetings and Council Committee meetings as needed.
  • Assist the Finance Director as the accounting liaison for the City's departments with regards to federal grant programs.
  • Maintain regular, reliable and punctual attendance.
  • Perform other duties as directed.

Requirements

  • Bachelor's degree with concentration in Accounting or Business Administration.
  • Six years progressively responsible experience in governmental accounting or any equivalent combination of education and experience that demonstrates the applicant has the knowledge, skills, and abilities to perform the job.
  • Pass a credit report verification process in order to be bondable.
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