Financial Operations Coordinator

Full-time - Entry Level

Remote - Hanover, NH

11-50 employees

Educational Services

About the position

The Financial Operations Coordinator at Dartmouth College plays a crucial role in supporting the daily financial and budgetary operations for various departments and funding sources. This position involves collaboration with the Finance Center team to assist in financial reporting, data management, and compliance, ensuring the accuracy and integrity of financial information while providing excellent customer service to the Dartmouth community.

Responsibilities

• Assist in preparing basic financial reports and summaries, providing data and insights to the finance team as needed.
• Monitor departmental accounts, reviewing transactions for accuracy and completeness.
• Support monthly account reconciliations by gathering relevant data and addressing minor discrepancies.
• Assist with year-end financial tasks to ensure the accuracy and integrity of financial records.
• Help process journal entries, ensuring proper documentation for financial reporting.
• Maintain financial data in various systems, ensuring information is up-to-date and accurate.
• Use established templates to create basic financial reports and dashboards for internal use.
• Assist in updating automated reporting tools, working with more senior team members to enhance efficiency.
• Help prepare reports related to Full-Time Equivalents (FTEs), overtime, and temporary staffing for departmental planning.
• Address routine policy and process inquiries, providing clear and accurate information to team members.
• Work with the Advancement Office to assist in recording and processing gifts, ensuring proper documentation.
• Conduct mail merges for faculty award communications, ensuring accuracy in information distribution.
• Provide basic data and administrative support to the Finance Center team, facilitating informed decision-making.
• Assist in maintaining compliance with financial policies and regulations, following established procedures.
• Provide documentation support for internal audits, ensuring accuracy and completeness.
• Identify and communicate potential issues in financial data, escalating complex problems to more senior staff for resolution.
• Participate in team discussions to identify opportunities for streamlining financial processes.
• Provide feedback on existing procedures, suggesting ways to enhance efficiency and accuracy.

Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent experience.
• 1-3 years of experience in a finance, accounting, or administrative role.
• Basic understanding of financial reporting, data management, and reconciliation.
• Proficient in Microsoft Suite (Excel, Word) and comfortable using financial software tools.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills, with the ability to work effectively in a team.
• Familiarity with financial systems (e.g., Oracle) is a plus.

Nice-to-haves

• Experience in a higher education or non-profit setting is helpful but not required.