Fractional CFO

$85,000 - $130,000/Yr

Artbook D.A.P - New York, NY

Part-time - Mid Level

New York, NY

11-50 employees

Merchant Wholesalers, Nondurable Goods

About the position

Distributed Art Publishers, Inc. is seeking a Fractional CFO to join our team in New York City. This part-time, contract position is ideal for an experienced accounting professional who can manage our financial operations and lead a small team of bookkeepers. The Fractional CFO will be responsible for setting weekly priorities and ensuring the accurate and prompt execution of all day-to-day accounting processes, including accounts payable, accounts receivable, payroll, and general ledger management. The role requires a strong focus on financial reporting, compliance, and internal controls, as well as effective communication with various stakeholders, including vendors, clients, and our CPA. In this position, you will prepare and review monthly account reconciliations, income statements, and balance sheets, while establishing and maintaining checklists for the accounting team. You will oversee the preparation of accurate monthly statements for consignment vendors and address any inquiries regarding accounts payable reporting errors. Additionally, you will manage the month-end close process, ensuring timely and accurate financial reporting, and prepare cash flow projections to monitor project expenses against budgetary constraints. As a key contact for our CPA, you will manage all communication and follow-through during the year-end financial statement review and annual tax return process. You will also oversee banking relationships and ensure efficient treasury operations. The ideal candidate will have a minimum of 10 years of accounting experience, with at least 5 years in a management role, and possess strong interpersonal and communication skills. Experience in the book publishing or arts sector is a plus, as is advanced knowledge of Excel and familiarity with ERP software systems.

Responsibilities

• Set weekly priorities and manage staff of two bookkeepers
• Ensure accurate and prompt execution of all day-to-day accounting processes including accounts payable, accounts receivable, payroll and general ledger
• Preparation and review of monthly accounts reconciliations, income statement, balance sheet
• Establish and maintain daily, weekly, quarterly, and annual checklists for accounting team
• Oversee staff preparation of accurate and prompt monthly statements to consignment vendors
• Promptly address and resolve vendor and client inquiries regarding A/P reporting errors
• Manage weekly and monthly work deadlines of 2 full-time accounting staff members
• Prepare and analyze monthly, quarterly and annual balance sheet and P&L figures
• Manage all aspects of the general ledger, including journal entries, reconciliations, and financial analysis
• Prepare and coordinate all year-end closing entries and documentation for CPA
• Prepare all tax submittals and document compliance for local, state, and federal taxes
• Oversee banking relationships, ensure efficient treasury operations, and manage day-to-day cash management
• Prepare cash flow projections and monitor project expenses
• Ensure all accounting department staff members are maintaining accurate and organized financial records for audit purposes
• Maintain good relations and prompt, clearly-written correspondence with suppliers, clients, vendors, banking institutions, and outside CPA

Requirements

• Minimum 10 years accounting experience
• Minimum 5 years management experience
• Strong interpersonal communication skills
• Clear and accurate written communication skills
• Advanced knowledge of Excel
• Experience working in at least one ERP software system in addition to accounting software
• BS degree in Accounting preferred
• CPA preferred

Nice-to-haves

• Experience in book publishing or the arts

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance