Global Event Manager

Ascot Group • New York, NY

372d • $115,000 - $130,000 • Hybrid

About The Position

This is an opportunity to join Ascot Group - one of the world's preeminent specialty risk underwriting organizations. Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we're bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way. The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric. Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world-class service - both pre- and post-claims. Ascot exists to solve for our clients' brightest tomorrow, through agility, collaboration, resilience, and discipline.

Requirements

• 5 - 7 years of direct experience planning and executing events and conferences.
• Bachelor's degree in hospitality, business, or related discipline or equivalent relevant experience.
• Venue and vendor contracting and negotiations skills and experience.
• Superior written and verbal communication skills.
• Strong time management and ability to multi-task, monitor and manage multiple priorities, and meet timelines.
• Comfortable in a dynamic environment, dealing calmly and effectively with situations under the pressure of tight timelines.
• Outstanding organizational abilities with exceptional attention to detail.
• Ability to work independently and be self-driven within a team structure.
• Ability to quickly establish trusting and productive relationships with the executive team, vendors, staff, and partners.
• Ability to travel, including international travel.

Responsibilities

• Develop and implement the overall Event Strategy for Ascot Group.
• Oversee all aspects of event planning and execution, including venue sourcing, budget development, and contract negotiation.
• Coordinate with venues and internal teams to schedule and plan details of upcoming events.
• Manage the RFP process for venue selection.
• Serve as the primary contact for all venue and vendor communications, ensuring clear and consistent updates on the event timeline, setup, and logistics.
• Liaise with Legal to review and negotiate contracts, ensuring that all event contracts and credit card authorization forms are signed and logged for upcoming events.
• Collaborate with caterers, venue teams, and other vendors to develop menus and meeting specifications for the conference.
• Manage RSVP.
• Attend and execute events to ensure successful end-to-end completion.
• Develop and maintain event planning best practices.
• Proactively plan events to minimize potential issues by anticipating and addressing challenges before they occur.
• Assume responsibility for pre-event logistics and ensure smooth execution up to the beginning of events.
• Coordinate with teams and departments across Ascot to execute the events schedule.
• Assist with special projects assigned by the Group Chief Operating Officer.
• Commit to The Ascot Way in daily interactions with colleagues.

Benefits

• Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Life Insurance, AD&D, Work/Life Resources (including Employee Assistance Program), and more.
• Leave Benefits: Paid holidays, annual Paid Time Off, Short-term Disability, Long-term Disability, Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver).
• Retirement Benefits: Contributory Savings Plan (401k).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Insurance Carriers and Related Activities
• Education Level: Bachelor's degree