UW Medicine - Seattle, WA

posted 29 days ago

Full-time - Mid Level
Seattle, WA
Ambulatory Health Care Services

About the position

The University of Washington (UW) is seeking a Grants Manager for the National Alzheimer's Coordinating Center (NACC), which serves as the data, communication, and collaboration coordinating center for the National Institute on Aging (NIA) Alzheimer's Disease Research Centers (ADRC) Program. The NACC is funded by nearly $60M from NIH grants and industry partnerships and has built an extensive database of clinical and neuropathological data over the past 25 years. The Grants Manager will be responsible for managing all pre- and post-award activities related to the new CLARiTI program grant valued at $97M, ensuring compliance with funding agency regulations, and providing financial guidance to faculty and staff. This position offers a unique opportunity to contribute to impactful research in Alzheimer's Disease and Related Dementia (ADRD).

Responsibilities

  • Develop, manage, and execute all financial program requirements for the CLARiTI sponsor awards.
  • Administer the CLARiTI Program grant activities and serve as the NACC expert on all financial aspects of the program.
  • Generate and prepare financial summaries, projections, carryovers, and RPPRs in collaboration with external stakeholders.
  • Develop a process for managing program expenditures from inception to close out.
  • Advise site PIs on program deadlines and requirements for renewal.
  • Authorize all non-personnel study-related expenses for compliance with UW, sponsor, and accounting regulations.
  • Direct and oversee the creation of a payment tracking system to manage the execution and status of all sub-awards.
  • Develop and maintain a dashboard of financial summaries and other complex reports related to the CLARiTI program.
  • Create and maintain budgets, ensuring compliance with UW, state, and sponsor regulations.
  • Provide expert financial guidance to the CLARiTI Program Data Manager, Principal Investigators (PIs) and NACC staff regarding management of payroll, compliance, and award management.
  • Manage salary allocations and expense transfers, creating new systems and processes that ensure accuracy and compliance.
  • Create and manage a reconciliation process for the CLARiTI program by running complex financial reports in Workday each pay period.
  • Monitor compliance with funding agency regulations through regular review of award budgets.
  • Manage program grant and financial deadlines and inform relevant parties with deliverables for awards.
  • Direct the award close-out process by creating financial and other process documents.
  • Manage all CLARiTI pre-award activities which include proposal preparation and submission.
  • Determine viability of proposed research and address resource allocation requirements.
  • Interpret, integrate and implement processes to address complex institutional, state, federal, University and sponsor guidelines.
  • Provide financial direction in the areas of human subjects study data and maintain records of all interactions with the UW Human Subjects Division.
  • Develop complex budgets with Investigators and collaborators for grant proposals.
  • Serve as the CLARiTI financial compliance officer promoting compliance and risk management.
  • Supervise a 1.0 Grants & Contracts Specialist.

Requirements

  • Bachelor's degree in Business, Finance, Research Administration, or related field.
  • 4-5 years of experience in research administration, including pre-award proposal submission, and post-award administration of federal grants.
  • Prior experience completing grant applications, developing and administering complex budgets, and managing full cycle research awards.
  • Demonstrated ability to organize complex tasks and direct the work of others with diplomacy and interpersonal effectiveness.
  • Proven leadership and communication skills; proactive in problem-solving and system improvement.
  • Exceptional interpersonal and customer service skills; ability to work courteously and effectively with diverse individuals.
  • Ability to synthesize and communicate budget and policy information to scientists.
  • Demonstrated attention to detail and ability to manage multiple projects in an organized manner.
  • Demonstrated ability to develop complex financial spreadsheets.
  • Familiarity with sponsor proposal/management systems (e.g., Proposal Central, eRA Commons).
  • High proficiency in MS Office Suite (Word, Excel, Outlook).
  • Self-motivated, able to work independently and collaboratively.

Nice-to-haves

  • Master's degree in business, Finance, Research Administration, or related field.
  • Experience in basic science and/or clinical research program in a large academic institution.
  • Working knowledge of UW policies and procedures related to grant processing.
  • Prior experience with UW systems and databases, specifically SAGE, Workday, UW Profiles, and Enterprise Data Warehouse.

Benefits

  • Generous benefits and work/life programs.
  • Professional growth opportunities.
  • Unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
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