Guidance Secretary

About the position

This position is an 11-month non-exempt role within the Charles County Public Schools system. The employee will be responsible for various administrative tasks related to pupil records and communication with students, parents, and staff. The role requires good human relations skills and the ability to work effectively in a school environment.

Responsibilities

• Prepares and maintains all pupil records and various related reports.
• Checks pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Report.
• Contacts parents concerning attendance policies and procedures.
• Registers all new pupils and requests prior school records.
• Withdraws transferring pupils and forwards permanent school records or copies.
• Follows up on immunizations to ensure compliance with Maryland School Law.
• Prepares School Immunization Report.
• Maintains up-to-date bus routes and bus numbers for students.
• Prepares ECOTRAN reporting/block/stop/home location information for new students.
• Maintains up-to-date emergency cards and information card file on all students.
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc.
• Answers various inquiries from students, parents, staff, and school visitors.
• Receives, sorts, and forwards mail and messages for staff members.
• Supervises sales and collections of monies from students for fundraisers.
• Performs related duties as assigned by the school principal.

Requirements

• Possess positive human relation skills.
• Demonstrated aptitude for successful performance of duties and responsibilities.
• Good computer literacy skills (MS Word, Excel, PowerPoint, Internet, etc.).
• Exhibits ability to compile data accurately and concisely.
• Capacity to work with pupils, teachers, parents, administrative personnel, and school visitors.
• Knowledge of efficient office practices and procedures.
• Ability to react effectively to various simultaneous inquiries and situations.
• Good oral and written communication skills.
• Ability to collaborate with others, follow up, and work independently.
• High School Diploma.