Healthcare Admin Secretary

Fresenius - Fayetteville, NC

Full-time - Entry Level

Fayetteville, NC

Ambulatory Health Care Services

About the position

The Secretary/Receptionist at Fresenius plays a crucial role in providing general clerical support and office duties for the department and its management. This position is essential for ensuring the smooth operation of the office and involves a variety of administrative tasks that contribute to the overall efficiency of the department. The Secretary/Receptionist will be responsible for performing basic administrative functions, which include the preparation of business correspondence, memorandums, informational packages, training materials, and reports. Additionally, the role requires assisting with scheduling and maintaining calendars and daily schedules for the department's management team. In this position, the Secretary/Receptionist will also maintain departmental tracking logs and greet visitors, directing them to the appropriate location or person as needed. Establishing and maintaining filing systems and basic databases is another key responsibility. Routine general office duties such as filing, copying, and scanning will also be part of the daily tasks. The Secretary/Receptionist will provide general clerical support to management staff, which includes scheduling meetings, routing phone calls, and taking messages. Recording minutes of meetings and providing the resulting documents as necessary is also expected. The role involves sorting and distributing mail, maintaining an inventory of necessary office forms and supplies, and escalating issues to the supervisor for resolution when necessary. The Secretary/Receptionist may also assist with various projects as assigned by the direct supervisor, and additional responsibilities may include a focus on one or more departments or locations, as specified in applicable addendums.

Responsibilities

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling and maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and provides the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assists with various projects as assigned by direct supervisor.
• Other duties as assigned.

Requirements

• High School Diploma required.
• 1 - 2 years' related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.