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About the position
The Hourly Admin Assistant position at Crothall Healthcare is a full-time role located at Advent Health Tampa. This position is crucial for providing clerical functions and administrative support to food service programs within the healthcare environment. The role involves a variety of tasks aimed at ensuring smooth operations and effective communication within the team and with external stakeholders. The working hours are Monday through Friday, from 8:00 am to 4:30 pm, with more details to be discussed during the interview process. Crothall Healthcare is committed to making a difference in the lives of people and the community, and this position plays a vital role in that mission. The company prides itself on its culture of opportunity, empowering employees to transform healthcare experiences through their work. As part of a larger organization, Crothall Healthcare is recognized for its high-quality, innovative support services tailored specifically for the healthcare industry. The company has a strong presence, serving many of the top hospitals across the United States with over 2,000 service teams. The Hourly Admin Assistant will be responsible for various essential duties, including answering telephones, maintaining confidential personnel files, assisting management with employment documents, and ensuring accurate record-keeping for food service programs. The role also requires effective collaboration with co-workers, school personnel, and parents, highlighting the importance of communication and teamwork in this position. Overall, this role is designed for individuals who are organized, detail-oriented, and eager to contribute to a meaningful cause in the healthcare sector.
Responsibilities
- Answer telephones and direct inquiries in a professional and client-centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Work effectively and maintain good working relationships with co-workers, school personnel, administrators, students' parents, and Supervisor.
- Complete and maintain accurate and up-to-date records of students eligible for free and reduced-priced lunches if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, ensuring accuracy and compliance with bid specifications.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim form for reimbursement.
- Assist in preparation of end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment; ability to perform the job safely.
- Perform other duties as assigned.
Requirements
- Previous administrative experience is a plus, but willing to train candidates with the right attitude and skills.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Critical Illness Insurance
- Accident Insurance
- Hospital Indemnity Insurance
- Legal Services
- Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
