HOURLY ADMIN ASSISTANT (ON CALL)

Part-time,Full-time - Entry Level

North Little Rock, AR

10,001+ employees

Merchant Wholesalers, Nondurable Goods

About the position

Morrison Healthcare is seeking an on-call Hourly Admin Assistant to join our team at Baptist Health North Little Rock. This position is crucial for providing clerical functions and administrative support to our food service programs. The role requires a commitment to maintaining a professional and client-centric approach while handling various administrative tasks. The successful candidate will be responsible for answering telephones, directing inquiries, and maintaining confidential personnel files. Additionally, the assistant will assist management in preparing confidential employment and labor relations documents, including disciplinary notices, and will play a key role in staffing by finding replacements for employees who call out on short notice. The Hourly Admin Assistant will also be tasked with maintaining accurate records of students eligible for free and reduced-priced lunches, entering weekly cash sales and meal counts into the computer system, and performing daily bank deposit reconciliations. Processing vendor invoices for payment, ensuring accuracy in pricing, and reconciling monthly vendor statements are also essential duties. The assistant will prepare monthly state claim forms for reimbursement and assist in the preparation of end-of-month financial reports. Attendance at in-service and safety meetings is required, and maintaining a clean and safe work environment is paramount. Other duties may be assigned as necessary. Morrison Healthcare is dedicated to transforming healthcare experiences through the Power of Food, serving over 806 hospitals and healthcare systems nationwide. With a commitment to culinary, nutritional, and operational excellence, we have been recognized as one of Modern Healthcare's Best Places to Work and a Top 125 Training Organization by Training Magazine. Join us in making a difference in the lives of people and communities while enjoying a culture of opportunity and growth.

Responsibilities

• Answer telephones and direct inquiries in a professional and client-centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, students' parents, and Supervisor.
• Complete and maintain accurate and up-to-date records of students eligible for free and reduced-priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, ensuring accuracy and compliance with bid specifications.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment; ability to perform job safely.
• Perform other duties as assigned.

Requirements

• 1 year of experience required.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Legal Services
• Choice Auto and Home Program
• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)