Human Resources Coordinator Leave and Benefits, Compensation and Information

$115,980 - $134,452/Yr

Osseo Area Schools - Maple Grove, MN

Full-time - Mid Level

Maple Grove, MN

About the position

The Human Resources Coordinator for Leave and Benefits, Compensation and Information at Osseo Area Schools is a pivotal role responsible for the planning, development, coordination, and implementation of various HR functions, particularly focusing on leaves of absence, benefits administration, and compensation management. This position plays a crucial role in ensuring that the school system's health and welfare benefit plans are effectively managed and compliant with state and federal regulations. The coordinator will provide strategic and operational direction for all associated health and welfare benefit plans, workers' compensation, and the management of the Human Resources Information Systems (HRIS). In this role, the coordinator will research and analyze claims to determine eligibility and certification, ensuring compliance with relevant regulations. They will also maintain and implement applicable legislative changes, supporting district leaders with coaching and performance management as needed. The essential functions of this position include overseeing the district's benefit plans, managing insurance eligibility and enrollment, resolving administrative issues with insurance carriers, and conducting audits as necessary. Additionally, the coordinator will develop and implement comprehensive health and wellness strategies to improve the workforce's overall health. The coordinator will also be responsible for administering all leaves, including collective bargaining leaves and federal leaves, ensuring compliance with laws such as ADA and FMLA. They will manage the leave of absence process, communicate with employees about their options, and maintain accurate records in accordance with legal requirements. Furthermore, the coordinator will oversee compensation payments, ensuring timely and accurate processing in collaboration with the payroll department. This position requires strong leadership skills, as the coordinator will provide oversight to staff, set goals, and manage performance, while also being involved in various HR projects and initiatives.

Responsibilities

• Plan, develop, organize, coordinate, implement, and oversee the district's benefit plans.
• Work with benefit vendors, brokers, and consultants to maintain cost-efficient administration of benefit plans.
• Analyze benefits plans and support ongoing reporting and plan administration needs.
• Manage insurance eligibility, enrollment, and processing.
• Coordinate and process all phases of the benefit plans, including billing, enrollments, and terminations.
• Resolve administrative, claim, and billing issues on behalf of participants with insurance carriers.
• Perform plan audits as necessary and/or appropriate.
• Coordinate Employee Assistance Program (EAP) and employee information campaigns.
• Develop, implement, and oversee the district's comprehensive health and wellness strategies.
• Coordinate Labor Management committees and develop workflows and procedures.
• Maintain retiree benefits and communication with retirees.
• Ensure timely and accurate employee payroll deductions and benefit distributions.
• Research and provide recommendations on benefits program alternatives.
• Develop and revise procedures to comply with legal requirements.
• Conduct and coordinate annual open enrollment periods for health and dental plans.
• Verify health and dental insurance billing statements with District enrollment data.
• Lead and coordinate all meetings and logistics for the insurance committee and wellness committee.
• Develop and oversee the coordination of benefit and staff training components of onboarding for new staff.
• Administer all leaves including collective bargaining leaves, city, state, and federal leaves.
• Develop leave of absence procedures in accordance with bargaining agreements and applicable laws.
• Manage leave of absence process and communications with employees and supervisors.
• Collect and retain employee medical information in accordance with applicable laws.
• Monitor district compliance with the Employee Safe and Sick Time law.
• Process and maintain regulated files on worker's compensation claims.
• Partner with Workers Compensation insurer to identify and mitigate risks.
• Provide strategic oversight and operational direction for HR Information Systems.
• Evaluate, analyze, and maintain HRIS records, ensuring data integrity.
• Lead administration and implementation of technology solutions for HR services.
• Generate and validate information requested for budgeting purposes.
• Provide leadership and oversight to staff, coordinating work assignments and schedules.

Requirements

• Bachelor's Degree in Business, Computer Science, Human Resources, Industrial Relations, Accounting, or related subject.
• 3 years of supervisory experience.
• Minimum of 5 years of experience in coordinating projects and leading a team.
• Experience in providing training and support to end users of automated applications.
• Experience in developing complex queries and reports and integrating data processing functions.
• Experience in benefit and wellness plan design, implementation, and administration.
• Demonstrated knowledge in human resources, benefits, payroll, and HRMS administration.
• Strong knowledge of federal and state labor laws and regulations.
• Comprehensive knowledge of database design and structure, queries, and HR metrics.
• Ability to design complex queries and perform batch data element functions.
• Comprehensive knowledge of developing and delivering training.

Nice-to-haves

• Knowledge of Minnesota teacher licensure rules and regulations.
• Progressive HR experience working for a public employer or knowledge of school district organizations.

Benefits

• Employee assistance program
• Opportunities to grow professionally
• Meaningful and impactful work
• A variety of benefits
• Summer opportunities