Hybrid Legal Assistant

$80,000 - $166,400/Yr

Zerega Consulting Services, LLC - Fort Lauderdale, FL

posted about 1 month ago

Full-time - Mid Level
Fort Lauderdale, FL
11-50 employees

About the position

The Hybrid Legal Assistant position at an international labor and employment law firm in Fort Lauderdale involves providing comprehensive support to attorneys in a hybrid work environment. The role focuses on preparing legal documents, managing attorney calendars, and ensuring accurate filing and documentation, all while maintaining a high standard of quality and professionalism.

Responsibilities

  • Prepare and format briefs, pleadings, correspondence, and other legal documents.
  • Prepare and process conflict checks and new client/matter requests.
  • File legal documents with state and federal courts (electronic and traditional filings).
  • Regularly and accurately proofread all documents to ensure accuracy and completeness before distribution or filing.
  • Update and maintain client files electronically in the document management system (iManage Work 10).
  • Maintain attorney calendars through Outlook and CompuLaw, including scheduling appointments and calendaring due dates.
  • Arrange meetings and conference calls; may order meals, refreshments, and equipment as requested.
  • Accurately enter, review and revise timekeeper time entries, including consistent identification of litigation codes, when applicable.
  • Prepare expense reimbursement requests for assigned attorneys.
  • Review and ensure the accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to clients or accounting.
  • Assist visitors, paralegals, and attorneys whose secretaries are absent, and accept overflow work from other secretaries.
  • Organize and coordinate travel arrangements.
  • Consistently provide friendly and helpful telephone support for assigned attorneys and/or receptionist relief.

Requirements

  • Ability to accurately format documents that adhere to firm standards for format, style and quality, including table of contents and table of authorities.
  • State and federal court filing experience (manual and electronic).
  • Minimum of a high school diploma required (College degree is preferred, but not required).
  • Minimum of 5 years of experience as a legal secretary.
  • Strong skills in MS Outlook, Word, and Excel, familiarity with PowerPoint; ability to use phone system, copier, scanner, fax, and printer.
  • iManage (or comparable document management system), CompuLaw (or comparable docketing/calendaring software), Aderant and InTapp knowledge is a plus.

Nice-to-haves

  • College degree preferred but not required.
  • Knowledge of Aderant and InTapp is a plus.

Benefits

  • A competitive salary of $80,000 - $83,000.
  • Comprehensive benefits package including medical, dental, and vision benefits.
  • Paid time off and paid holidays.
  • 401(k) and profit sharing.
  • Life insurance and long-term disability.
  • Employee assistance program.
  • Optional benefits such as critical care, accident and hospital indemnity insurance, student loan refinancing program, life insurance for dependents, and pet insurance.
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