Inventory & Asset Manager

About the position

Vaco is hiring an Inventory & Asset Manager for a leading childcare organization in Columbia, SC. This role ensures that all buildings, assets, vehicles, and inventory are well-maintained and meet safety and performance standards to support high-quality childcare services.

Responsibilities

• Work with maintenance workers to ensure all childcare facilities comply with Childcare Performance Standards and state regulations
• Ensure the physical environment of all centers (Head Start and Early Head Start) is safe, clean, and conducive to learning
• Coordinate building repairs, renovations, and preventive maintenance schedules
• Maintain records of building safety inspections, repairs, and modifications
• Develop and implement an asset management plan for all properties, equipment, and materials
• Maintain an up-to-date inventory of all fixed and movable assets, including furniture, educational materials, and office equipment
• Ensure proper tagging, tracking, and auditing of assets to prevent loss or misplacement
• Coordinate procurement of supplies and materials while managing budgets efficiently
• Work with the finance department to ensure accurate asset records and financial accountability
• Oversee the maintenance and management of the organization's vehicles, ensuring they are safe and compliant with local transportation regulations
• Develop a preventive maintenance schedule for all vehicles used for site visits, including Head Start locations
• Manage vehicle inventory records, including titles, insurance, registrations, and service logs
• Track fuel consumption, mileage, and maintenance costs for all vehicles
• Ensure vehicles are equipped with appropriate emergency and safety tools and that drivers follow all safety protocols
• Ensure properties and assets comply with Childcare Performance Standards and local health and safety regulations
• Conduct regular facility inspections and implement corrective actions as needed
• Maintain playgrounds, outdoor spaces, and other recreational areas used in childcare programs
• Work with relevant departments to ensure fire, electrical, and general building safety inspections are completed and compliant
• Manage relationships with vendors, contractors, and service providers for facility and vehicle maintenance
• Solicit quotes, negotiate contracts, and oversee the quality of work performed
• Ensure that vendors are familiar with CPS requirements and comply accordingly
• Maintain accurate records of all property and vehicle maintenance, repairs, and inventory changes
• Provide regular reports to leadership on the status of properties, assets, vehicles, and upcoming maintenance and budgetary needs
• Prepare documentation for audits and reviews, ensuring all records comply with internal policies and external standards

Requirements

• Experience with vehicle maintenance required
• Strong understanding of asset and inventory management principles
• Excellent organizational and communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office and inventory management systems

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) retirement plan
• Discretionary bonuses